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Created page with "__NOTOC__ == Atlanta OutWorlders Business Meeting Minutes for 2019/07/21 == Attendees: Eric M, Isaijah K, Robert M, Christian H, Travis W, Robert A, Leah F, Bryan F 11:05 -..."
__NOTOC__
== Atlanta OutWorlders Business Meeting Minutes for 2019/07/21 ==
Attendees: Eric M, Isaijah K, Robert M, Christian H, Travis W, Robert A, Leah F, Bryan F
11:05 - Called to order
The voiding of one proposal voted on last meeting was discussed; there was a change made at the time of the vote, which is against the bylaws, so proposal 2019-05-A was deemed null and void
=== Officer Reports ===
'''President''' - procured and donated new name tags with gender pronoun section; designed mockups of customized gendered stickers; provided logo for badge ribbon order; told Inspiritus we couldn't be of help
'''Vice-President''' - emailed members to alert them to upcoming vote; ordered samples of new tshirt designs; spoke with Darie about non-profit status process
'''Treasurer''' - reports Venmo, PayPal, and Square all functioning for digital donations; prepared budget forecast, which shows a small surplus for the year if our efforts at the bucket brigade at Pride bring in the expected numbers
'''Internet Coordinator''' (position vacant, duties performed by Christian) - added Instagram feed to website; integrated PayPal into website; reports Atlanta.net is bringing most traffic to site, so we should continue using it
'''Events Coordinator''' (position vacant, duties performed by Christian and Travis) - confirmed game night/pool party at Paul's for August; Travis confirms he will pick up pizzas, Easter, and sodas for Game On! and that Morehouse will have a table there; confirmed Ken will head up grilling at Picnic, so long as there will be assistance/shifts at the grill; Candace donates 2 passes to OutlantaCon 2020 as grand prize; recommends site visit to Axis Replay; use of the space would be free if we used our own equipment, or regular price if we used their equipment; recommends adding budget items for paper products, cutlery, and cups for 2020
'''Public Relations Coordinator''' - added event pages and graphics on website and ran promotions for upcoming events on FB, Insta, and Twitter; sent details for Summer Picnic to Project Q, Atlanta.net, and AJC Calendar
=== Recaps ===
'''June Movie Night''' - held 6/22 at Robert and Jack's house; potluck dinner was held and movie watched was Spirited Away; next movie night to be held 7/27 at Paul's, showing Tron Legacy and Spice World
'''July Game Night''' - held 7/6 at Metropolitan Library; 53 attendees, 11 newcomers; WerewolfATL was set up in a side room to host Werewolf, with games of up to 16 participants; 1 button exchanged for a $3 donation; next game night to be at Paul's house on 7/3
=== Unfinished Business ===
'''Vote on June Proposals''' - quorum was met; all proposals passed
* [[2019-06_Proposals#Proposal_2019-06-A._Revive_the_OutWorlders_Book_Club|2019-06-A. Revive the OutWorlders Book Club]]: 14 for/0 against/1 abstained
* [[2019-06_Proposals#Proposal_2019-06-B._Funding_for_The_Phillip_Rush_Center_Venue|2019-06-B. Funding for the Phillip Rush Center Venue]]: 14 for/0 against/1 abstained
* [[2019-06_Proposals#Proposal_2019-06-C._Additional_Funding_for_Dames_and_Dregs_Festival|2019-06-C. Additional Funding for Dames and Dregs]]: 14 for/0 against/1 abstained
* [[2019-06_Proposals#Proposal_2019-06-D._Increased_Funding_for_Summer_and_Fall_Picnic|2019-06-D. Proposal to increase funding for Summer and Fall Picnics]]: 12 for/0 against/3 abstained
'''Non-profit Status''' - Christian to form committee to make changes to the bylaws to register as 501(c)(3); will prepare a overarching proposal for all changes (rather than vote on each one)
'''DragonCon Planning''' - planned a lunch meetup on Saturday at noon, possibly at Fandangles, unless another venue presents itself
'''T-Shirt Designs for 2019''' - Christian brought sample designs for both a generic black OutWorlders shirt and Level Up! design on purple; coat will be $30 each; expect to order before Dames and Dregs
=== Correspondence Updates ===
'''Inspiritus''' - being as it is a religious organization, we doubt think it's a good fit for us; matter closed
'''Morehouse''' - expected to join us at Game On! Pride Event
'''Axis Replay''' - discussions still in progress; need to schedule a site visit
'''Dames and Dregs Planning''' - Outreach Committee will meet after regular business meeting for further planning
'''Game On! Pride Event''' - Travis plans to purchase pizzas from Little Caesars (and one vegan option from Mellow Mushroom); he will leave at 5:30 PM to pick them up; Robert M and Eric M offer to be there to hold down the fort while he's gone
=== New Business ===
'''Pronoun Name Badge Stickers''' - Travis presents mockups of possible designs with our logo and pronouns printed on sticker; there was discussion about the colors to use for the border, and whether they should be traditional gendered colors, to avoid confusion
'''Summer Picnic Planning''' - to be held 7/25 at McKoy Park; Ken will grill if he gets help, allowing him to play some games/relax; voting app and paper ballots will be available
'''2019 Pride Planning''' - need a full rotation of volunteers to man the bucket brigade; also need to design/order new yard signa
=== Open Floor ===
'''Bracelets for Dames and Dregs''' - need to locate the bracelets in stock; Robert will check with Ken
12:22 - Adjourned
[[Catgory: Minutes]]
[[Catgory: Minutes_2019]]
== Atlanta OutWorlders Business Meeting Minutes for 2019/07/21 ==
Attendees: Eric M, Isaijah K, Robert M, Christian H, Travis W, Robert A, Leah F, Bryan F
11:05 - Called to order
The voiding of one proposal voted on last meeting was discussed; there was a change made at the time of the vote, which is against the bylaws, so proposal 2019-05-A was deemed null and void
=== Officer Reports ===
'''President''' - procured and donated new name tags with gender pronoun section; designed mockups of customized gendered stickers; provided logo for badge ribbon order; told Inspiritus we couldn't be of help
'''Vice-President''' - emailed members to alert them to upcoming vote; ordered samples of new tshirt designs; spoke with Darie about non-profit status process
'''Treasurer''' - reports Venmo, PayPal, and Square all functioning for digital donations; prepared budget forecast, which shows a small surplus for the year if our efforts at the bucket brigade at Pride bring in the expected numbers
'''Internet Coordinator''' (position vacant, duties performed by Christian) - added Instagram feed to website; integrated PayPal into website; reports Atlanta.net is bringing most traffic to site, so we should continue using it
'''Events Coordinator''' (position vacant, duties performed by Christian and Travis) - confirmed game night/pool party at Paul's for August; Travis confirms he will pick up pizzas, Easter, and sodas for Game On! and that Morehouse will have a table there; confirmed Ken will head up grilling at Picnic, so long as there will be assistance/shifts at the grill; Candace donates 2 passes to OutlantaCon 2020 as grand prize; recommends site visit to Axis Replay; use of the space would be free if we used our own equipment, or regular price if we used their equipment; recommends adding budget items for paper products, cutlery, and cups for 2020
'''Public Relations Coordinator''' - added event pages and graphics on website and ran promotions for upcoming events on FB, Insta, and Twitter; sent details for Summer Picnic to Project Q, Atlanta.net, and AJC Calendar
=== Recaps ===
'''June Movie Night''' - held 6/22 at Robert and Jack's house; potluck dinner was held and movie watched was Spirited Away; next movie night to be held 7/27 at Paul's, showing Tron Legacy and Spice World
'''July Game Night''' - held 7/6 at Metropolitan Library; 53 attendees, 11 newcomers; WerewolfATL was set up in a side room to host Werewolf, with games of up to 16 participants; 1 button exchanged for a $3 donation; next game night to be at Paul's house on 7/3
=== Unfinished Business ===
'''Vote on June Proposals''' - quorum was met; all proposals passed
* [[2019-06_Proposals#Proposal_2019-06-A._Revive_the_OutWorlders_Book_Club|2019-06-A. Revive the OutWorlders Book Club]]: 14 for/0 against/1 abstained
* [[2019-06_Proposals#Proposal_2019-06-B._Funding_for_The_Phillip_Rush_Center_Venue|2019-06-B. Funding for the Phillip Rush Center Venue]]: 14 for/0 against/1 abstained
* [[2019-06_Proposals#Proposal_2019-06-C._Additional_Funding_for_Dames_and_Dregs_Festival|2019-06-C. Additional Funding for Dames and Dregs]]: 14 for/0 against/1 abstained
* [[2019-06_Proposals#Proposal_2019-06-D._Increased_Funding_for_Summer_and_Fall_Picnic|2019-06-D. Proposal to increase funding for Summer and Fall Picnics]]: 12 for/0 against/3 abstained
'''Non-profit Status''' - Christian to form committee to make changes to the bylaws to register as 501(c)(3); will prepare a overarching proposal for all changes (rather than vote on each one)
'''DragonCon Planning''' - planned a lunch meetup on Saturday at noon, possibly at Fandangles, unless another venue presents itself
'''T-Shirt Designs for 2019''' - Christian brought sample designs for both a generic black OutWorlders shirt and Level Up! design on purple; coat will be $30 each; expect to order before Dames and Dregs
=== Correspondence Updates ===
'''Inspiritus''' - being as it is a religious organization, we doubt think it's a good fit for us; matter closed
'''Morehouse''' - expected to join us at Game On! Pride Event
'''Axis Replay''' - discussions still in progress; need to schedule a site visit
'''Dames and Dregs Planning''' - Outreach Committee will meet after regular business meeting for further planning
'''Game On! Pride Event''' - Travis plans to purchase pizzas from Little Caesars (and one vegan option from Mellow Mushroom); he will leave at 5:30 PM to pick them up; Robert M and Eric M offer to be there to hold down the fort while he's gone
=== New Business ===
'''Pronoun Name Badge Stickers''' - Travis presents mockups of possible designs with our logo and pronouns printed on sticker; there was discussion about the colors to use for the border, and whether they should be traditional gendered colors, to avoid confusion
'''Summer Picnic Planning''' - to be held 7/25 at McKoy Park; Ken will grill if he gets help, allowing him to play some games/relax; voting app and paper ballots will be available
'''2019 Pride Planning''' - need a full rotation of volunteers to man the bucket brigade; also need to design/order new yard signa
=== Open Floor ===
'''Bracelets for Dames and Dregs''' - need to locate the bracelets in stock; Robert will check with Ken
12:22 - Adjourned
[[Catgory: Minutes]]
[[Catgory: Minutes_2019]]
