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Created page with "__NOTOC__ == Atlanta OutWorlders Business Meeting Minutes for 2020/07/19 == '''Attendees''': Christian H, Rob A, Bryan F, Leah F, Robert M 11:02 am - Called to order === M..."
__NOTOC__
== Atlanta OutWorlders Business Meeting Minutes for 2020/07/19 ==
'''Attendees''': Christian H, Rob A, Bryan F, Leah F, Robert M
11:02 am - Called to order
=== Minutes ===
June’s minutes reviewed; some changes requested; will resubmit in August
=== Officer Reports ===
* '''President''' - received 4 t-shirts from vendor, distributed 1 upon payment; reached out to OutlantaCon in re “Level Up” collaboration; created 20th anniversary logo; hosted 5th bylaws meeting; granted Zoom account access to Rob A, Robert M, and Leah F
* '''Vice-President''' - reports that libraries are only re-opening to allow for drop off/pick up; no public entry allowed
* '''Treasurer''' - reports 1 shirt ordered in the last month; little change in budget due to shutdown
* '''Secretary''' - June minutes posted; hosted virtual Pictionary
* '''Events Coordinator''' (position vacant, duties shared by board) - difficulties reported with Zoom on Game Night; discussed purchasing a full year subscription, since we intend to keep business meetings virtual; next game night: Jackbox Games! hosted by Robert M; other ideas included Codenames, Jeopardy, Dungeons and Dragons one-offs
* '''Public Relations''' (position vacant, duties performed by VP) - posted 20th anniversary message on 2020/07/15; plan to resume thrice weekly postings Internet Coordinator (position vacant, duties performed by Pres) - renewed SSL certificates for another 3 months
=== SIG/Event Recaps ===
* '''July Game Night''' - held 2020/07/11 virtually using Zoom; played Pictionary; 10 attendees, none new; issues with Zoom actually cut that number, since some did not rejoin after the session timed out around 7:20 pm; played until around 9 pm
* '''July OutReaders Meeting''' - held 2020/07/18 virtually using Google Meet; 7 attendees, none new; discussed* Parable of the Sower* by Octavia E Butler; selected options for September’s book, to be voted on using Survey Monkey; also discussed changing book selection process, but most agreed no change was necessary
=== Upcoming Events ===
* '''July Bylaws Meeting''' - to be held 2020/07/27 virtually; members expect to finalize draft at this meeting
* '''Out@theMovies''' - suspended indefinitely
* '''August Game Night''' - to be held 2020/08/01 virtually; expect to play Jackbox games, hosted by Robert M
* '''August OutReaders Meeting''' - to be held 2020/08/15 virtually; will discuss ''Flowers for Algernon'' by Daniel Keyes and select October’s book
* '''August Business Meeting''' - to be held 2020/08/16 virtually
=== Unfinished Business ===
* '''501(c)3 Registration''' - ongoing
* '''Merchandise''' - suspended
* '''Monthly Video Game Nights''' - suspended
* '''Game Library''' - suspended
* '''COVID-19''' - ongoing
* '''Rush Center and GAYMER Events''' - suspended
* '''OutlantaCon''' - Ed deGruy resumes chairperson-ship of event; is amenable to collaboration; we are not sure what that might involve; would like to be more involved in the game room, in re decorations and events; Christian H volunteers to attend OutlantaCon planning meetings as Outworlders representative
* '''Black Lives Matter''' - we are unsure what we can do to support the movement; Leah volunteers to reach out to Eric M for advice/ideas
=== New Business ===
None
=== Open Floor ===
* '''OutReaders visibility''' - currently only posting updates to the sub-group, limiting the audience; recommend posting to page/group at large to encourage greater participation
11:54 am - Adjourned
[[Category: Minutes]]
[[Category: Minutes_2020]]
== Atlanta OutWorlders Business Meeting Minutes for 2020/07/19 ==
'''Attendees''': Christian H, Rob A, Bryan F, Leah F, Robert M
11:02 am - Called to order
=== Minutes ===
June’s minutes reviewed; some changes requested; will resubmit in August
=== Officer Reports ===
* '''President''' - received 4 t-shirts from vendor, distributed 1 upon payment; reached out to OutlantaCon in re “Level Up” collaboration; created 20th anniversary logo; hosted 5th bylaws meeting; granted Zoom account access to Rob A, Robert M, and Leah F
* '''Vice-President''' - reports that libraries are only re-opening to allow for drop off/pick up; no public entry allowed
* '''Treasurer''' - reports 1 shirt ordered in the last month; little change in budget due to shutdown
* '''Secretary''' - June minutes posted; hosted virtual Pictionary
* '''Events Coordinator''' (position vacant, duties shared by board) - difficulties reported with Zoom on Game Night; discussed purchasing a full year subscription, since we intend to keep business meetings virtual; next game night: Jackbox Games! hosted by Robert M; other ideas included Codenames, Jeopardy, Dungeons and Dragons one-offs
* '''Public Relations''' (position vacant, duties performed by VP) - posted 20th anniversary message on 2020/07/15; plan to resume thrice weekly postings Internet Coordinator (position vacant, duties performed by Pres) - renewed SSL certificates for another 3 months
=== SIG/Event Recaps ===
* '''July Game Night''' - held 2020/07/11 virtually using Zoom; played Pictionary; 10 attendees, none new; issues with Zoom actually cut that number, since some did not rejoin after the session timed out around 7:20 pm; played until around 9 pm
* '''July OutReaders Meeting''' - held 2020/07/18 virtually using Google Meet; 7 attendees, none new; discussed* Parable of the Sower* by Octavia E Butler; selected options for September’s book, to be voted on using Survey Monkey; also discussed changing book selection process, but most agreed no change was necessary
=== Upcoming Events ===
* '''July Bylaws Meeting''' - to be held 2020/07/27 virtually; members expect to finalize draft at this meeting
* '''Out@theMovies''' - suspended indefinitely
* '''August Game Night''' - to be held 2020/08/01 virtually; expect to play Jackbox games, hosted by Robert M
* '''August OutReaders Meeting''' - to be held 2020/08/15 virtually; will discuss ''Flowers for Algernon'' by Daniel Keyes and select October’s book
* '''August Business Meeting''' - to be held 2020/08/16 virtually
=== Unfinished Business ===
* '''501(c)3 Registration''' - ongoing
* '''Merchandise''' - suspended
* '''Monthly Video Game Nights''' - suspended
* '''Game Library''' - suspended
* '''COVID-19''' - ongoing
* '''Rush Center and GAYMER Events''' - suspended
* '''OutlantaCon''' - Ed deGruy resumes chairperson-ship of event; is amenable to collaboration; we are not sure what that might involve; would like to be more involved in the game room, in re decorations and events; Christian H volunteers to attend OutlantaCon planning meetings as Outworlders representative
* '''Black Lives Matter''' - we are unsure what we can do to support the movement; Leah volunteers to reach out to Eric M for advice/ideas
=== New Business ===
None
=== Open Floor ===
* '''OutReaders visibility''' - currently only posting updates to the sub-group, limiting the audience; recommend posting to page/group at large to encourage greater participation
11:54 am - Adjourned
[[Category: Minutes]]
[[Category: Minutes_2020]]
