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Created page with "__NOTOC__ == Atlanta OutWorlders Business Meeting Minutes for 2018/12/16 == Attendees: Travis W., Eric, Brad, Christian, Bryan, Paul, Jolyra, Leah, Bil, Ken, Travis M 11:07..."
__NOTOC__
== Atlanta OutWorlders Business Meeting Minutes for 2018/12/16 ==
Attendees: Travis W., Eric, Brad, Christian, Bryan, Paul, Jolyra, Leah, Bil, Ken, Travis M
11:07 - Called to order
=== Meeting minutes: ===
voted to amend meeting minutes from November; all in favor
=== Officer reports ===
* President - Attended opening of Infinite Comics in Tucker; contacted IRS to determine non-profit status; created cash handling procedure; deposited donations from December Game Night; created membership receipt with VP; confirmed location of January Game Night; prepped 2019 goals
* VP - Copied old minutes to Wiki; attended opening of Infinite Comics in Tucker; reviewed minutes and determined one sponsoring membership had been misplaced; created membership receipt with Prez; emailed reminder to members to review for 2019
* Treasurer - Submitted 2019 operating budget recommendation
* Public Relations - created FB post for Transgender Day of Remembrance
* Internet Coordinator - made change to Wiki URL structure
=== Officer Elections: ===
* President - Travis Woodman
* Vice President - Christian Hain
* Secretary - Leah Frey
* Treasurer - Bryan Farris
=== Recaps: ===
* Movie Night: no remote for DVD player, so Robert had to retrieve one from his house, delaying start time; need to speak with Oscar about maybe only using one location permanently, or trying Ponce location again; discussed moving to Saturday nights to avoid loss of attendees to Rupaul's Drag Race; may need to run poll
* Game Night: 56 attendees, highest of the year; we had 55 at Paul's in July; more popular because they are houses? should still keep mix of houses and libraries though; donations higher when prompted for
=== Old Business: ===
* Anti-harassment Policy - voted in, 12 to 0
* Anti-harassment Amendment to Bylaws - voted in, 11 to 0
=== New Business: ===
* Appointed positions - president to post to FB to source volunteers
* Non-profit status - our status is gone; do we owe back taxes? penalties, filing fees? we were a 501(c)3, want to be a 501(c)7; there are some requirements we do not currently meet however
* Cash handling procedure - implemented by president and vice president to collect and record money received via donations or membership dues
* 2019 planning meeting - tentatively scheduled for Jan 12, 1 to 5 pm, at a library meeting room; to discuss goals for the coming year
=== Open floor: ===
* Newsletters recommended; will ask about interest in an end of year poll
* White Elephant exchange to be held at January game night; need to announce soon
* Liasons - to communicate with members to bring questions/concerns to business meetings, get feedback from shy people; door greeters? Jolyra volunteers for position if we adopt it
12:37 - Adjourned
[[Category:Minutes]]
[[Category:Minutes_2018]]
== Atlanta OutWorlders Business Meeting Minutes for 2018/12/16 ==
Attendees: Travis W., Eric, Brad, Christian, Bryan, Paul, Jolyra, Leah, Bil, Ken, Travis M
11:07 - Called to order
=== Meeting minutes: ===
voted to amend meeting minutes from November; all in favor
=== Officer reports ===
* President - Attended opening of Infinite Comics in Tucker; contacted IRS to determine non-profit status; created cash handling procedure; deposited donations from December Game Night; created membership receipt with VP; confirmed location of January Game Night; prepped 2019 goals
* VP - Copied old minutes to Wiki; attended opening of Infinite Comics in Tucker; reviewed minutes and determined one sponsoring membership had been misplaced; created membership receipt with Prez; emailed reminder to members to review for 2019
* Treasurer - Submitted 2019 operating budget recommendation
* Public Relations - created FB post for Transgender Day of Remembrance
* Internet Coordinator - made change to Wiki URL structure
=== Officer Elections: ===
* President - Travis Woodman
* Vice President - Christian Hain
* Secretary - Leah Frey
* Treasurer - Bryan Farris
=== Recaps: ===
* Movie Night: no remote for DVD player, so Robert had to retrieve one from his house, delaying start time; need to speak with Oscar about maybe only using one location permanently, or trying Ponce location again; discussed moving to Saturday nights to avoid loss of attendees to Rupaul's Drag Race; may need to run poll
* Game Night: 56 attendees, highest of the year; we had 55 at Paul's in July; more popular because they are houses? should still keep mix of houses and libraries though; donations higher when prompted for
=== Old Business: ===
* Anti-harassment Policy - voted in, 12 to 0
* Anti-harassment Amendment to Bylaws - voted in, 11 to 0
=== New Business: ===
* Appointed positions - president to post to FB to source volunteers
* Non-profit status - our status is gone; do we owe back taxes? penalties, filing fees? we were a 501(c)3, want to be a 501(c)7; there are some requirements we do not currently meet however
* Cash handling procedure - implemented by president and vice president to collect and record money received via donations or membership dues
* 2019 planning meeting - tentatively scheduled for Jan 12, 1 to 5 pm, at a library meeting room; to discuss goals for the coming year
=== Open floor: ===
* Newsletters recommended; will ask about interest in an end of year poll
* White Elephant exchange to be held at January game night; need to announce soon
* Liasons - to communicate with members to bring questions/concerns to business meetings, get feedback from shy people; door greeters? Jolyra volunteers for position if we adopt it
12:37 - Adjourned
[[Category:Minutes]]
[[Category:Minutes_2018]]
