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* President - reports donations collected during November game night, including 2 new memberships
* Vice-president - presents samples of new business cards, designed email template for membership reminders, copied 2003 Meeting Minutes to the wiki, and copied 2018 Roadmap and Milestones doc to the wiki. Still needs to get archives of OutWorlders information, backup Flickr photos, and send out an email soliciting membership renewals. Recommends putting as much information as possible into the wiki.
* Treasurer - reports earnings from Pride Bucket Brigade
* Internet Coordinator - (Vacant, duties performed by Vice President) - reports sending wiki access link to Historian, creating "News" pages for information about elections and other PR stories we want to share, created help@outworlders.org email account, posted new Anti-Harassment Policy and Incident Report form to the website (content is automatically imported from the wiki, and the forms are generated by Cognito Forms), created OutWorlders Cognito Forms account, and created an OutWorlders MailChimp account for email marketing. Still needs to give Historian access to the wiki and create an OutWorlders NameCheap account; also, reports creation that Website Analytics and tracking are slightly skewed due to extensive testing of new pages and that Facebook remains our number-one source of Name Cheap account traffic. Recommends that officers update any email rules for @outworlders.info accounts.* PR Coordinator - (Vacant, duties performed by Vice President) - reports creating event graphics for hosting movie night; also, reports The Facebook Group has 8 new members (5 during Movie Night Ad Campaign, 1 during Game Night Ad Campaign), 224 active members, and engagement is down 32%. Wednesday and Thursday were our most popular days. The Facebook Page has 14 new followers and 13 new page likes, all organic. Our total reach was 2,441 people. Our Facebook Ad for Game Night had 26 responses from 934 people @ $.77 / response. Total spend was $20. Our Facebook Ad for Movie Night had 18 responses from 671 people @ $.56 / response. Total spend was $10. Recommends increasing engagement by sharing events on personal accounts and by posting content to the group related to gaming and sci-fi news/encourage discussions.org site
Old Business:
* Treasurer Duties - president is now named on bank account but does not have credentials for web account; treasurer says current bylaws do not specify that the president should have web access and that we should amend the bylaws; treasurer to provide monthly bank statements for other officers to review; Christian suggests creating an elected-officers-only Google Docs account to facilitate this
* Movie Night Recap/Observations - 18 attendees, 4 new to AOW events; they said Fridays were a better day for them to attend; received 1 response to the survey, saying they enjoyed it but did not like that the lights could not be turned off; some people came for just 1 movie, leaving early or arriving late; the branding has been inconsistent on library advertisements, so we need to work with them in that; next movie night at East Atlanta library (on Flat Shoals)
* Game Night Recap/Observations - 48 attendees, 13 first-timers; good northern location that allowed for lots of new faces. An incident occurred prompting the need for an Anti-Harassment Policy (discussed in New Business)* Picnic - Cancelled
* Budget for 2019 follow-up - treasurer handed out mockup of budget proposal for review; debated expanding our Facebook advertising efforts, which would require an increase in funds for public relations; too soon to extrapolate efficacy of advertising ran so far due to lack of data points
* Follow-up on Digital Payment Apps - treasurer created account on Venmo but is concerned that it is tied to his banking information, rather than the corporation's; need to contact Venmo to set up corporate account
