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MeetingMinutes:2003-05

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__NOTOC__== May, 2003 Minutes OutWorlders == 
The regular business meeting of OutWorlders was held on Sunday, 18 May 2003, at 2:00 p.m. at the Atlanta Diner, the President being in the chair and the Secretary being present. The following sponsoring members were present: Bil Boozer, Edward deGruy, Will Gauvin, Joy Hatcher, Alan Siler, Jeff Smith, Lynn Swetz, Ed Tharp.
=== President's Report === There was no report.
=== Vice-president's Report === There was no report.
=== Treasurer's Report<br />===Joy Hatcher reported that the organization needed to raise $450 before Dragon*Con. The current balance is around $300. $50 had been allotted to Kris Harter for expenses related to the group's ''Buffy the Vampire Slayer '' series finale event on 02May03. Donations are to be solicited at the event via a donation bucket.
=== Secretary's Report===
Bil Boozer reported that no new members had been added to the sponsoring members list since the previous business meeting.
=== Internet Coordinator's Report ===There was no report.
=== Events Coordinator's Report<br />===
Alan Siler reported that printing the t-shirts that were being prepared for distribution at Dragon*Con would be delayed.
Historian's Report There was no report.
=== Public Relations Coordinator's Report<br />===Alan Siler discussed distributing flyers advertising the organization as well as contact with the ''Atlanta Journal-Constitution '' and ''Creative Loafing''.
=== OutWriters (writers' group)<br />===
Joy Hatcher announced there were about 31 members of the writers' group. The next meeting was scheduled for 21May03.
=== Proposals Considered<br />===
Two proposals had been introduced at the April business meeting for consideration at the May meeting.
==== 03-05-01. ''Establishing an On-Line Billing Account<br />'' ===={{hanging|''Resolved'', THAT OutWorlders set up an on-line account (such as PayPal) to accept on-line donations, dues, and funds from fund-raising activities. (Author: Chris Coppeans)<br />}}The proposal was adopted by a vote of 9 in favor, 0 opposed, and 1 present. (Absentee ballots from Chris Coppeans and Zoe King were included in the voting.)<br />
==== 03-05-02. ''Making the Book Discussion Group a Special Interest Group<br />'' ===={{hanging|''Resolved'', THAT the readers' group be an official special interest group, whose purpose is to discuss books that fit the focus of the OutWorlders. (Author: Chris Coppeans)<br />}}
The proposal was adopted by a vote of 9 in favor, 0 opposed, and 1 present. (Absentee ballots from Chris Coppeans and Zoe King were included in the voting.)<br />
=== Gaming<br />===
Alan Siler announced that a gaming section was being added to the web site.
=== Readers' Group<br />===The next meeting of the readers' group was scheduled for 08June03. The book for discussion was ''Luck in the Shadows '' by Lynn Flewelling.
=== Buffy the Vampire Slayer Series Finale Event<br />===
Joy Hatcher identified the prizes that would be available for winners of the trivia contest to take place at the series finale event. Darren Nowell will be conducting the contest.
=== Atlanta Pride<br />===
Will Gauvin announced that the committee to prepare for OutWorlders participation in the end-of-June Pride celebration would be meeting the week following the business meeting.
=== Dragon*Con ===(See Treasurer's Report)
=== Black Pride<br />===
As Marlina McKay has gone off to school, Bil Boozer volunteered to look into how OutWorlders might interact with the Black Pride March in September.
=== Sci-Fi Summer<br />===
Alan Siler announced that Sci-Fi Summer would take place at the end of the month at the Doubletree. He was scheduled to appear in a panel about local fan groups.
Respectfully submitted, Bil Boozer, Secretary
[[Category:Minutes]][[Category:Minutes_2003]]

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