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Created page with "__NOTOC__ <span id="called-to-order"></span> == Called to Order == January 19, 2025</br> 11:08 AM</br> <span id="attendance"></span> == In Attendance == <ul> <li>Robert Alle..."
__NOTOC__
<span id="called-to-order"></span>
== Called to Order ==
January 19, 2025</br>
11:08 AM</br>
<span id="attendance"></span>
== In Attendance ==
<ul>
<li>Robert Allen</li>
<li>Griffen Price</li>
<li>Bryan Faris</li>
<li>Leah Frey</li>
</ul>
<span id="reading-and-approval-of-minutes"></span>
== Reading and Approval of Minutes ==
Minutes approved as submitted</br>
<span id="elected-officer-reports"></span>
== Elected Officer Reports ==
<span id="treasurer"></span>
=== Treasurer ===
2025 budget ready for approval</br>
7 members so far in 2025</br>
$5 in Paypal from unknown source</br>
<span id="secretary"></span>
=== Secretary ===
No report.</br>
<span id="vice-president"></span>
=== Vice-President ===
(Absent: submitted remotely) Membership perks need to be discussed</br>
<span id="president"></span>
=== President ===
Experimenting with Discord for meetings</br>
2025 Calendar finalized</br>
<span id="appointed-officer-reports"></span>
== Appointed Officer Reports ==
<span id="events-coordinator"></span>
=== Events Coordinator ===
Position Vacant, duties provided by Robert Allen.</br>
<strong>Past Events</strong><br>
Game Day: January 4 @ 7 p.m. / 1833 Streamview Dr.</br>
<ul><li>47 total, 11 new</li></ul>
Outreader’s Book Club: January 18 @ 2 p.m. / Discord</br>
<ul><li>The World We Make N.K. Jemision</li></ul>
</br>
<strong>Future Events</strong></br>
Game Day: February 1 @ 1 p.m. / Woof’s</br>
Outreader’s Book Club Feb. 17 @ 7p.m. / Discord</br>
<ul><li>Changing to Monday to boost attendance</li></ul>
<span id="public-relations-coordinator"></span>
=== Public Relations Coordinator ===
(absent, duties provided by Robert Allen)</br>
Facebook:</br>
<ul><li>988 Members FB Group (+4)</li>
<li>Page Likes: 675 (-1)</li>
<li>Page Followers: 728 (-1)</li>
<li>Reach: 975 (-32%)</li>
<li>Content interactions: 14 (-67%)</li>
<li>Page Views: 121 (+10%)</li>
<li>Top post to page: Game Night @ 1833 Streamview Dr.</li>
</ul>
<br>
Instagram</br>
<li>662 followers (+14)</li>
<li>Accounts Reached 540 (-7%)</li>
<li>Accounts Engaged: 41 (+78%)</li>
<li>Profile Visits: 76 (+52%)</li>
<li>Website Tap: 8 (+700%)</li>
<li>Post Interactions 53 (37 likes, 5 saves, 11 shares)</li>
<li>Top Post to page: Game Night @ 1833 Streamview Dr.</li>
</ul>
<span id="internet-coordinator"></span>
=== Internet Coordinator ===
Domain changeover</br>
Final checks needed</br>
Paypal Donation link confirmation needed</br>
<span id="historian"></span>
=== Historian ===
Duties need re-initiated after absence of filled position<br>
<span id="committee-and-sig-reports"></span>
== Committee and SIG Reports ==
<span id="outreaders-sig"></span>
=== OutReaders SIG ===
The World We Make N.K. Jemision</br>
<ul><li>Positive: Diverse, compelling, well written</li>
<li>Negative: Very specific to NYC, Some overwhelming plot elements / parallel universes / metaphysics</li>
<li>2 thumbs up, 1 thumb down</li>
</ul>
</br>
Coordinator: DeVon Green</br>
Attendees: Ed Stewart, Robert Allen</br>
</br>
Next Book Nominations:</br>
Key Lime Sky by Al Hess (304 pgs) - Ed</br>
Swordcrossed by Freya Marske (372 pgs) - Robert</br>
Red Rising by Pierce Brown (382 pgs) - Robert</br>
<span id="outthemovies-sig"></span>
=== Out@theMovies SIG ===
Did Not Meet</br>
<span id="bylaws-committee"></span>
=== ByLaws Committee ===
Did Not Meet</br>
<span id="games-library"></span>
=== Games Library Committee ===
Did Not Meet</br>
<span id="unfinished-business"></span>
== Unfinished Business ==
None.</br>
<span id="new-business"></span>
== New Business ==
===Meeting Platform===
Discord trial run as a free platform (preferred over Google Meet)</br>
===2025 Budget===
Ballot sent to sponsoring members December 2024</br>
Merchandising Strategy needed</br>
VOTE:</br>
7 Approve without Revision</br>
0 Approve with Revision</br>
0 Oppose</br>
PASSED</br>
===Sponsoring Member Benefits===
2025 Bylaws revision: Sponsoring members will not vote on board business</br>
Sponsoring members will still vote on elections</br>
Call for Sponsoring member perks proposals</br>
<ul><li>Merchandise design contest</li>
<li>Outworlders Sponsor-Only Anniversary party</li>
<li>Handouts during events</li>
<li>Opt-In Raffle Giveaway during events (Hoodies, Mask, Dice, Buttons)</li>
<li>Merchandise discounts</li>
</ul>
===Book Club Promotion===
Event has been moved to a new time and date</br>
Mention at events, emphasize on social</br>
Book voting process could be potentially revised</br>
Emphasizing book selection</br>
<span id="open-floor"></span>
== Open Floor ==
<strong>Pride 2025</strong>
Tent on the Great Lawn</br>
Potential for Large group games</br>
No need for chairs/tables</br>
No need for game bins</br>
Limiting pack in/pack out burden</br>
Snack table</br>
<strong>Combination Event</strong>
ATLRPG / Outwordlers / Atlanta Werewolf Event</br>
Needs refinement in future meetings</br>
<span id="announcements"></span>
== Announcements ==
Next Business Meeting is Feb. 16, 2025 @ 11:00 AM / Discord<br>
<span id="adjournment"></span>
== Adjournment ==
12:33pm
''Submitted by Griffen Price, January 21, 2024''
[[Category:Minutes]]
[[Category:Minutes_2024]]
<span id="called-to-order"></span>
== Called to Order ==
January 19, 2025</br>
11:08 AM</br>
<span id="attendance"></span>
== In Attendance ==
<ul>
<li>Robert Allen</li>
<li>Griffen Price</li>
<li>Bryan Faris</li>
<li>Leah Frey</li>
</ul>
<span id="reading-and-approval-of-minutes"></span>
== Reading and Approval of Minutes ==
Minutes approved as submitted</br>
<span id="elected-officer-reports"></span>
== Elected Officer Reports ==
<span id="treasurer"></span>
=== Treasurer ===
2025 budget ready for approval</br>
7 members so far in 2025</br>
$5 in Paypal from unknown source</br>
<span id="secretary"></span>
=== Secretary ===
No report.</br>
<span id="vice-president"></span>
=== Vice-President ===
(Absent: submitted remotely) Membership perks need to be discussed</br>
<span id="president"></span>
=== President ===
Experimenting with Discord for meetings</br>
2025 Calendar finalized</br>
<span id="appointed-officer-reports"></span>
== Appointed Officer Reports ==
<span id="events-coordinator"></span>
=== Events Coordinator ===
Position Vacant, duties provided by Robert Allen.</br>
<strong>Past Events</strong><br>
Game Day: January 4 @ 7 p.m. / 1833 Streamview Dr.</br>
<ul><li>47 total, 11 new</li></ul>
Outreader’s Book Club: January 18 @ 2 p.m. / Discord</br>
<ul><li>The World We Make N.K. Jemision</li></ul>
</br>
<strong>Future Events</strong></br>
Game Day: February 1 @ 1 p.m. / Woof’s</br>
Outreader’s Book Club Feb. 17 @ 7p.m. / Discord</br>
<ul><li>Changing to Monday to boost attendance</li></ul>
<span id="public-relations-coordinator"></span>
=== Public Relations Coordinator ===
(absent, duties provided by Robert Allen)</br>
Facebook:</br>
<ul><li>988 Members FB Group (+4)</li>
<li>Page Likes: 675 (-1)</li>
<li>Page Followers: 728 (-1)</li>
<li>Reach: 975 (-32%)</li>
<li>Content interactions: 14 (-67%)</li>
<li>Page Views: 121 (+10%)</li>
<li>Top post to page: Game Night @ 1833 Streamview Dr.</li>
</ul>
<br>
Instagram</br>
<li>662 followers (+14)</li>
<li>Accounts Reached 540 (-7%)</li>
<li>Accounts Engaged: 41 (+78%)</li>
<li>Profile Visits: 76 (+52%)</li>
<li>Website Tap: 8 (+700%)</li>
<li>Post Interactions 53 (37 likes, 5 saves, 11 shares)</li>
<li>Top Post to page: Game Night @ 1833 Streamview Dr.</li>
</ul>
<span id="internet-coordinator"></span>
=== Internet Coordinator ===
Domain changeover</br>
Final checks needed</br>
Paypal Donation link confirmation needed</br>
<span id="historian"></span>
=== Historian ===
Duties need re-initiated after absence of filled position<br>
<span id="committee-and-sig-reports"></span>
== Committee and SIG Reports ==
<span id="outreaders-sig"></span>
=== OutReaders SIG ===
The World We Make N.K. Jemision</br>
<ul><li>Positive: Diverse, compelling, well written</li>
<li>Negative: Very specific to NYC, Some overwhelming plot elements / parallel universes / metaphysics</li>
<li>2 thumbs up, 1 thumb down</li>
</ul>
</br>
Coordinator: DeVon Green</br>
Attendees: Ed Stewart, Robert Allen</br>
</br>
Next Book Nominations:</br>
Key Lime Sky by Al Hess (304 pgs) - Ed</br>
Swordcrossed by Freya Marske (372 pgs) - Robert</br>
Red Rising by Pierce Brown (382 pgs) - Robert</br>
<span id="outthemovies-sig"></span>
=== Out@theMovies SIG ===
Did Not Meet</br>
<span id="bylaws-committee"></span>
=== ByLaws Committee ===
Did Not Meet</br>
<span id="games-library"></span>
=== Games Library Committee ===
Did Not Meet</br>
<span id="unfinished-business"></span>
== Unfinished Business ==
None.</br>
<span id="new-business"></span>
== New Business ==
===Meeting Platform===
Discord trial run as a free platform (preferred over Google Meet)</br>
===2025 Budget===
Ballot sent to sponsoring members December 2024</br>
Merchandising Strategy needed</br>
VOTE:</br>
7 Approve without Revision</br>
0 Approve with Revision</br>
0 Oppose</br>
PASSED</br>
===Sponsoring Member Benefits===
2025 Bylaws revision: Sponsoring members will not vote on board business</br>
Sponsoring members will still vote on elections</br>
Call for Sponsoring member perks proposals</br>
<ul><li>Merchandise design contest</li>
<li>Outworlders Sponsor-Only Anniversary party</li>
<li>Handouts during events</li>
<li>Opt-In Raffle Giveaway during events (Hoodies, Mask, Dice, Buttons)</li>
<li>Merchandise discounts</li>
</ul>
===Book Club Promotion===
Event has been moved to a new time and date</br>
Mention at events, emphasize on social</br>
Book voting process could be potentially revised</br>
Emphasizing book selection</br>
<span id="open-floor"></span>
== Open Floor ==
<strong>Pride 2025</strong>
Tent on the Great Lawn</br>
Potential for Large group games</br>
No need for chairs/tables</br>
No need for game bins</br>
Limiting pack in/pack out burden</br>
Snack table</br>
<strong>Combination Event</strong>
ATLRPG / Outwordlers / Atlanta Werewolf Event</br>
Needs refinement in future meetings</br>
<span id="announcements"></span>
== Announcements ==
Next Business Meeting is Feb. 16, 2025 @ 11:00 AM / Discord<br>
<span id="adjournment"></span>
== Adjournment ==
12:33pm
''Submitted by Griffen Price, January 21, 2024''
[[Category:Minutes]]
[[Category:Minutes_2024]]
