MeetingMinutes:2025-01
Called to Order
January 19, 2025
11:08 AM
In Attendance
- Robert Allen
- Griffen Price
- Bryan Faris
- Leah Frey
Reading and Approval of Minutes
Minutes approved as submitted
Elected Officer Reports
Treasurer
2025 budget ready for approval
7 members so far in 2025
$5 in Paypal from unknown source
Secretary
No report
Vice-President
(Absent: submitted remotely) Membership perks need to be discussed
President
Experimenting with Discord for meetings
2025 Calendar finalized
Appointed Officer Reports
Events Coordinator
Position Vacant, duties provided by Robert Allen.
Past Events
Game Day: January 4 @ 7 p.m. / 1833 Streamview Dr.
- 47 total, 11 new
Outreader’s Book Club: January 18 @ 2 p.m. / Discord
- The World We Make N.K. Jemision
Future Events
Game Day: February 1 @ 1 p.m. / Woof’s
Outreader’s Book Club Feb. 17 @ 7p.m. / Discord
- Changing to Monday to boost attendance
Public Relations Coordinator
Facebook:
- 988 Members FB Group (+4)
- Page Likes: 675 (-1)
- Page Followers: 728 (-1)
- Reach: 975 (-32%)
- Content interactions: 14 (-67%)
- Page Views: 121 (+10%)
- Top post to page: Game Night @ 1833 Streamview Dr.
Instagram
- 662 followers (+14)
- Accounts Reached 540 (-7%)
- Accounts Engaged: 41 (+78%)
- Profile Visits: 76 (+52%)
- Website Tap: 8 (+700%)
- Post Interactions 53 (37 likes, 5 saves, 11 shares)
- Top Post to page: Game Night @ 1833 Streamview Dr.
Internet Coordinator
Domain changeover
Final checks needed
Paypal Donation link confirmation needed
Historian
Duties need re-initiated after absence of filled position
Committee and SIG Reports
OutReaders SIG
The World We Make N.K. Jemision
- Positive: Diverse, compelling, well written
- Negative: Very specific to NYC, Some overwhelming plot elements / parallel universes / metaphysics
- 2 thumbs up, 1 thumb down
Coordinator: DeVon Green
Attendees: Ed Stewart, Robert Allen
Next Book Nominations:
Key Lime Sky by Al Hess (304 pgs) - Ed
Swordcrossed by Freya Marske (372 pgs) - Robert
Red Rising by Pierce Brown (382 pgs) - Robert
Out@theMovies SIG
Did Not Meet
ByLaws Committee
Did Not Meet
Games Library Committee
Did Not Meet
Unfinished Business
None.
New Business
Meeting Platform
Discord trial run as a free platform (preferred over Google Meet)
2025 Budget
Ballot sent to sponsoring members December 2024
Merchandising Strategy needed
VOTE:
7 Approve without Revision
0 Approve with Revision
0 Oppose
RESULT:
PASSED WITHOUT REVISION
Sponsoring Member Benefits
2025 Bylaws revision: Sponsoring members will not vote on board business
Sponsoring members will still vote on elections
Call for Sponsoring member perks proposals
Ideas:
- Merchandise design contest
- Outworlders Sponsor-Only Anniversary party
- Handouts during events
- Opt-In Raffle Giveaway during events (Hoodies, Mask, Dice, Buttons)
- Merchandise discounts
Book Club Promotion
Event has been moved to a new time and date
Mention at events, emphasize on social
Book voting process could be potentially revised
Emphasizing book selection
Open Floor
Pride 2025
Tent on the Great Lawn
Potential for Large group games
No need for chairs/tables
No need for game bins
Limiting pack in/pack out burden
Snack table
Combination Event
ATLRPG / Outwordlers / Atlanta Werewolf Event
Needs refinement in future meetings
Announcements
Next Business Meeting is Feb. 16, 2025 @ 11:00 AM / Discord
Adjournment
12:33pm
Submitted by Griffen Price, February 6, 2025
