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Created page with "__NOTOC__ <span id="called-to-order"></span> == Called to Order == 11:07 AM - Sunday, February 19, 2023 <span id="attendance"></span> == Attendance == Robert Allen (Preside..."
__NOTOC__
<span id="called-to-order"></span>
== Called to Order ==
11:07 AM - Sunday, February 19, 2023
<span id="attendance"></span>
== Attendance ==
Robert Allen (President), Bryan Faris (Treasurer), Brandon Welch (PR Coordinator), Robert Marshall (Elections Coordinator)
<span id="reading-and-approval-of-minutes"></span>
== Reading and Approval of Minutes ==
January minutes were approved with one typo correction.
<span id="correspondence"></span>
== Correspondence ==
None.
<span id="elected-officer-reports"></span>
== Elected Officer Reports ==
<span id="treasurer"></span>
=== Treasurer ===
* Seven paid memberships for 2023
* $60 in contributions after the Game Day announcement at Woof’s
* Sent start of 2023 budget proposal, if funding remains the same, may be able to afford one picnic and work on Game Library. Recommends asking for contributions at every event
* Robert and Bryan will meet at Truist bank on Saturday to establish debit cards.
<span id="secretary"></span>
=== Secretary ===
Absent.
<span id="vice-president"></span>
=== Vice-President ===
Absent, no report.
<span id="president"></span>
=== President ===
* Robert Allen worked with Woofs to organize Game Day
* Co-hosted game day and happy hour at Woofs
* Added info to Meetup about being a welcoming space for LGBTQ+
* Renewed annual entry in gayellowpages.com
* Worked with Travis to print new sign-in sheets, printed 50 sheets
<span id="special-orders"></span>
== Special Orders ==
None.
<span id="appointed-officer-reports"></span>
== Appointed Officer Reports ==
<span id="events-coordinator"></span>
=== Events Coordinator ===
Vacant. Duties performed by Robert Allen.
<span id="past-events-since-last-meeting"></span>
==== Past Events (since the last meeting) ====
* '''OutReaders''' (January): Read ''Circe'' by Madeline Miller. Unknown attendance (maybe eight, Robert Allen to verify)
* '''Out@theMovies''': Watched ''Dr. Horrible’s Sing-Along Blog'' at StudioPlex. Five attendees (including one new)
* '''Game Day''':
** Held at Woofs. 66-67 people attended (one line looks like it could be two names, but is hard to read. Christian has it recorded as 67)
** Discussed likes and dislikes
*** Liked food and drinks
*** Disliked parking
** Discussed hosting Saturday evening instead of during the day. Woofs is already busy in the day, so hosting it when it’s slower may alleviate parking
** Discussed bringing extra tables
* '''Happy Hour''': 23 people attended (double what we’ve usually had). Going to My Sister’s Room may be a contributing factor. Discussed MSR having a cover event on Thursdays and keeping Happy Hour at My Sister’s Room on Wednesdays
* '''OutReaders''' (February): Read ''This is How You Lose the Time Wary'' by Amal El-Mohtar. Unknown attendance (Robert Allen to get a report from DeVon or Leah)
<span id="upcoming-events"></span>
==== Upcoming Events ====
* '''February'''
** '''Out@theMovies''': To be held Saturday, February 25. The movie might be ''Ant-Man'', but unsure. Robert Allen to reach out to Leah and double-check
* '''March'''
** '''Game Day''': To be held Saturday, March 4, 1 PM at Woofs
** '''Happy Hour''': To be held Thursday, March 16, 8 PM at Sister Louisa’s Church of the Living Room & Ping Pong Emporium
** '''OutReaders''': To be held Saturday, March 18, 2 PM. The book will be ''The House in the Cerulean Sea'' by T.J. Klune
** '''Regular Business Meeting''': To be held Sunday, March 19, 11 AM via Zoom
** '''Out@theMovies''': To be held Saturday, March 25. The movie and venue are unknown (Robert Allen to find out from Leah)
* '''April'''
** '''Game Day''': To be held Saturday, April 1, 7 PM at Robert Marshall’s house
** '''Happy Hour''': To be held Wednesday, March 12, 8 PM at My Sister’s Room (tentatively). Discussed “bouncing back and forth” between My Sister’s Room (Wednesdays) and Sister Louisa’s Church of the Living Room & Ping Pong Emporium (Thursdays). Event details to be revisited later
** '''OutReaders''': To be held Saturday, April 15, 2 PM via Zoom. The book has not yet been determined
** '''Regular Business Meeting''': To be held Sunday, April 16, 11 AM via Zoom
** '''Out@theMovies''': To be held Saturday, April 22 or 29 (fourth or fifth Saturday)
<span id="public-relations-coordinator"></span>
=== Public Relations Coordinator ===
* Discussed Social Media Network Stats
** '''Facebook''': Gained 11 Facebook Group members, gained 21 Facebook Page likes; highest engagement since Pride. Woofs reshared all of Brandon’s posts
** '''Instagram''': Gained 20 Instagram follwers. Brandon to double-check the total follower count
** '''Twitter''': Gained four Twitter followers
* Reviewed potential upcoming posts
* Reviewed pictures and Social Media Graphics
* Discussed promoting Woofs’ social media posts to reciprocate them sharing ours. Robert Allen would like to continue to build and strengthen our relationship with them
<span id="internet-coordinator"></span>
=== Internet Coordinator ===
Vacant. Reviewed submitted report
<span id="historian"></span>
=== Historian ===
Vacant. No report.
<span id="committee-and-sig-reports"></span>
== Committee and SIG Reports ==
<span id="bylaws-committee"></span>
=== Bylaws Committee ===
Has not met, no report.
<span id="game-library-committee"></span>
=== Game Library Committee ===
Has not met, no report.
<span id="outthemovies-sig"></span>
=== Out@theMovies SIG ===
No update.
<span id="outreaders-sig"></span>
=== OutReaders SIG ===
There are two reports, but they have not been submitted.
<span id="unfinished-business"></span>
== Unfinished Business ==
* Briefly reviewed unfinished business items without updates
* '''Nametags''': Reviewed designs. Robert Marshall found a box of 400 blank templates. Robert Marshall will print some once Christian sends the file
* '''Sign-in sheets''': matter closed
* '''Outlantacon''': Robert Allen will reach out to Leah for an Update. Leah shared the Game Library Inventory spreadsheet with Darie
<span id="new-business"></span>
== New Business ==
* '''Taking Attendance at Events''': Discussed how to take attendance at the bar without bothering other bar patrons. Robert Marshall suggested using an OutWorlders Table Tent and having the sign-in sheet there. Robert Allen noted that having an area dedicated to hanging out makes it easy to take attendance. Will try having a sign-in sheet at the next event
<span id="open-floor"></span>
== Open Floor ==
None.
<span id="announcements"></span>
== Announcements ==
The next meeting is March 19, 2023, at 11 AM
<span id="adjournment"></span>
== Adjournment ==
11:38 AM - Adjourned.
''Submitted by Christian Hain, February 27, 2023''
<span id="called-to-order"></span>
== Called to Order ==
11:07 AM - Sunday, February 19, 2023
<span id="attendance"></span>
== Attendance ==
Robert Allen (President), Bryan Faris (Treasurer), Brandon Welch (PR Coordinator), Robert Marshall (Elections Coordinator)
<span id="reading-and-approval-of-minutes"></span>
== Reading and Approval of Minutes ==
January minutes were approved with one typo correction.
<span id="correspondence"></span>
== Correspondence ==
None.
<span id="elected-officer-reports"></span>
== Elected Officer Reports ==
<span id="treasurer"></span>
=== Treasurer ===
* Seven paid memberships for 2023
* $60 in contributions after the Game Day announcement at Woof’s
* Sent start of 2023 budget proposal, if funding remains the same, may be able to afford one picnic and work on Game Library. Recommends asking for contributions at every event
* Robert and Bryan will meet at Truist bank on Saturday to establish debit cards.
<span id="secretary"></span>
=== Secretary ===
Absent.
<span id="vice-president"></span>
=== Vice-President ===
Absent, no report.
<span id="president"></span>
=== President ===
* Robert Allen worked with Woofs to organize Game Day
* Co-hosted game day and happy hour at Woofs
* Added info to Meetup about being a welcoming space for LGBTQ+
* Renewed annual entry in gayellowpages.com
* Worked with Travis to print new sign-in sheets, printed 50 sheets
<span id="special-orders"></span>
== Special Orders ==
None.
<span id="appointed-officer-reports"></span>
== Appointed Officer Reports ==
<span id="events-coordinator"></span>
=== Events Coordinator ===
Vacant. Duties performed by Robert Allen.
<span id="past-events-since-last-meeting"></span>
==== Past Events (since the last meeting) ====
* '''OutReaders''' (January): Read ''Circe'' by Madeline Miller. Unknown attendance (maybe eight, Robert Allen to verify)
* '''Out@theMovies''': Watched ''Dr. Horrible’s Sing-Along Blog'' at StudioPlex. Five attendees (including one new)
* '''Game Day''':
** Held at Woofs. 66-67 people attended (one line looks like it could be two names, but is hard to read. Christian has it recorded as 67)
** Discussed likes and dislikes
*** Liked food and drinks
*** Disliked parking
** Discussed hosting Saturday evening instead of during the day. Woofs is already busy in the day, so hosting it when it’s slower may alleviate parking
** Discussed bringing extra tables
* '''Happy Hour''': 23 people attended (double what we’ve usually had). Going to My Sister’s Room may be a contributing factor. Discussed MSR having a cover event on Thursdays and keeping Happy Hour at My Sister’s Room on Wednesdays
* '''OutReaders''' (February): Read ''This is How You Lose the Time Wary'' by Amal El-Mohtar. Unknown attendance (Robert Allen to get a report from DeVon or Leah)
<span id="upcoming-events"></span>
==== Upcoming Events ====
* '''February'''
** '''Out@theMovies''': To be held Saturday, February 25. The movie might be ''Ant-Man'', but unsure. Robert Allen to reach out to Leah and double-check
* '''March'''
** '''Game Day''': To be held Saturday, March 4, 1 PM at Woofs
** '''Happy Hour''': To be held Thursday, March 16, 8 PM at Sister Louisa’s Church of the Living Room & Ping Pong Emporium
** '''OutReaders''': To be held Saturday, March 18, 2 PM. The book will be ''The House in the Cerulean Sea'' by T.J. Klune
** '''Regular Business Meeting''': To be held Sunday, March 19, 11 AM via Zoom
** '''Out@theMovies''': To be held Saturday, March 25. The movie and venue are unknown (Robert Allen to find out from Leah)
* '''April'''
** '''Game Day''': To be held Saturday, April 1, 7 PM at Robert Marshall’s house
** '''Happy Hour''': To be held Wednesday, March 12, 8 PM at My Sister’s Room (tentatively). Discussed “bouncing back and forth” between My Sister’s Room (Wednesdays) and Sister Louisa’s Church of the Living Room & Ping Pong Emporium (Thursdays). Event details to be revisited later
** '''OutReaders''': To be held Saturday, April 15, 2 PM via Zoom. The book has not yet been determined
** '''Regular Business Meeting''': To be held Sunday, April 16, 11 AM via Zoom
** '''Out@theMovies''': To be held Saturday, April 22 or 29 (fourth or fifth Saturday)
<span id="public-relations-coordinator"></span>
=== Public Relations Coordinator ===
* Discussed Social Media Network Stats
** '''Facebook''': Gained 11 Facebook Group members, gained 21 Facebook Page likes; highest engagement since Pride. Woofs reshared all of Brandon’s posts
** '''Instagram''': Gained 20 Instagram follwers. Brandon to double-check the total follower count
** '''Twitter''': Gained four Twitter followers
* Reviewed potential upcoming posts
* Reviewed pictures and Social Media Graphics
* Discussed promoting Woofs’ social media posts to reciprocate them sharing ours. Robert Allen would like to continue to build and strengthen our relationship with them
<span id="internet-coordinator"></span>
=== Internet Coordinator ===
Vacant. Reviewed submitted report
<span id="historian"></span>
=== Historian ===
Vacant. No report.
<span id="committee-and-sig-reports"></span>
== Committee and SIG Reports ==
<span id="bylaws-committee"></span>
=== Bylaws Committee ===
Has not met, no report.
<span id="game-library-committee"></span>
=== Game Library Committee ===
Has not met, no report.
<span id="outthemovies-sig"></span>
=== Out@theMovies SIG ===
No update.
<span id="outreaders-sig"></span>
=== OutReaders SIG ===
There are two reports, but they have not been submitted.
<span id="unfinished-business"></span>
== Unfinished Business ==
* Briefly reviewed unfinished business items without updates
* '''Nametags''': Reviewed designs. Robert Marshall found a box of 400 blank templates. Robert Marshall will print some once Christian sends the file
* '''Sign-in sheets''': matter closed
* '''Outlantacon''': Robert Allen will reach out to Leah for an Update. Leah shared the Game Library Inventory spreadsheet with Darie
<span id="new-business"></span>
== New Business ==
* '''Taking Attendance at Events''': Discussed how to take attendance at the bar without bothering other bar patrons. Robert Marshall suggested using an OutWorlders Table Tent and having the sign-in sheet there. Robert Allen noted that having an area dedicated to hanging out makes it easy to take attendance. Will try having a sign-in sheet at the next event
<span id="open-floor"></span>
== Open Floor ==
None.
<span id="announcements"></span>
== Announcements ==
The next meeting is March 19, 2023, at 11 AM
<span id="adjournment"></span>
== Adjournment ==
11:38 AM - Adjourned.
''Submitted by Christian Hain, February 27, 2023''
