MeetingMinutes:2023-06
Called to Order
11:11 AM - June 18, 2023
Attendance
Robert Allen (President), Leah Frey (Vice-President), Christian Hain (Secretary).
Reading and Approval of Minutes
May Minutes need to be updated - to be accepted after the correction
Correspondence
Received an email for a screening. The email came on June 9th for a screening June 9th, so there was no way to be able to act.
Officer Reports
Treasurer: Absent - Reviewed Report. One new member was added at the picnic. Have not yet met to transfer debit card
Secretary: Sent minutes,
Vice President: Attended Library Committee Meeting. Hosted and purchased food for the spring picnic. We still need to reimburse Paul.
President: Hosted June Game Day at OutFront Theatre, co-hosted spring picnic, hosted the first Game Library Committee meeting.
Events Coordinator: Absent - Reviewed Report.
- Out@theMoies: Did not have Out@theMovies
- Game Day: Held June 3. 36 attendees, six new. Leah notes it’s a great space with gender-neutral bathrooms, and concession sales appeared to have gone well. Robert noted that he liked the space, that not every table was used, and that nobody else was there. Some people brought food. Only one complaint about parking, someone left early to make sure they didn’t have to pay for street parking and may not have realized there was on-site parking. Valets appeared to be getting anxious to make sure cars moved out of the Valet parking spots. Discussed event times and perhaps let Valet know when we’ll be cleared out. Discussed options for WerewolfATL to join, there weren’t any side rooms, but we might be able to use the theater stage.
- Spring Picnic: Held June 11. 27 people, four new. Eleven entries. Jordan Ryan was the winner - Strawberry Shortcake Ice Cream Tart. Elbot won second with a Strawberry Gazpacho. Leah notes two drawbacks: the weather and the guy sleeping in the bathroom. The food was good; we planned to have meatball sandwiches but decided on Publix sandwiches and chips last minute. People brought pot-luck food. Jordan did not pick a featured ingredient. He needs some time to think about it.
- OutReaders Book Club: Met June 17. Five attendees, one new. Read The Ship Who Sang by Anne McCaffrey. The discussion leader was not able to attend. DeVon led chat discussions but hadn’t finished the book. Used a chatbot to come up with discussion questions.
- Upcoming June Events
- Happy Hour: June 21, 8 pm @ My Sister’s Room - moved at the request of My Sister’s Room. DeVon will host the event.
- Out@theMovies: June 24, 7pm @ StudioPlex. Princess Mononoke. There’s a $250 license fee if we advertise watching a movie at OutFront.
- Upcoming July/August Events: Briefly reviewed upcoming events and possible collaborations with Red’s Beer Garden. July Movie Night will be the weekend of the 28 (Friday, Saturday, or Sunday). Game Library Committee is TBD
- Happy Hour: Discussed potential to re-vamp/rebrand
PR Coordinator: Absent. No Report
Internet Coordinator: Vacant. No Report
Historian: Reviewed Attendance data
Committee Reports
Bylaws: Did not meet. We need to set up a virtual meeting on a Monday
OutReaders: Discussed during Events recap
Out@theMovies: Did not meet
Game Library Committee Meeting: Had the first meeting and discussed the history of the Game Library, Pros, Cons, and Challenges of the Library. Discussed how to solve some of the challenges. Categorized games in various categories.
Unfinished Business
Vertical Sign: Reviewed propsoed design. It feels like there’s a lot of empty space. Discussed ideas to make it more obvious that it’s an LGBTQ+ group.
OutFront Theater: Matter Closed
Proposal 2023-06-A: 3 in favor, 0 opposed, 0 abstentions, 0 absentee values. Proposal Approved.
Proposal 2023-06-B: Adjustments to games being auctioned were made, and will be resubmitted for the next business meeting
New Business
Pride: Robert reached out to our Pride contact, Steven Igarashi-Ball. Pride plans to continue to host us.
Open Floor
DragonCon: The first day is August 31. We typically have a meetup at one of the bars at one of the host hotels before the spectrum party. A very informal meetup. We discussed having redesigned ribbons.
Fall/Winter Picnic: Please add to agenda next month.
Announcements
The next Meeting is July 16, 2023, at 11 AM
Adjourned
12:38 PM
