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Atlanta OutWorlders Business Meeting Minutes for 2020/08/16

Attendees: Robert Allen (Vice President), Christian Hain (President), Leah Frey (Secretary), Bryan Faris (Treasurer).

11:05 AM - Called to Order

Reading and Approval of Minutes

July Minutes approved.

Officer Reports

  • President: Delivered OutWorlders Branded Shirts and Tanks; Prepared the first draft of the Bylaws Rewrite and will submit for the initial review
  • Vice-President: In response to a post in the Facebook group, raised the question: “should we host multiple game nights?”
  • Treasurer: Minimal activity since March as the activity is restricted to online events. Another t-shirt order received in August.
  • Secretary: July Minutes posted.
  • Events Coordinator: Vacant, duties performed by Vice-President and President; Held Virtual Jackbox Games on August 1. 13 people attended; Robert looking for volunteers to practice virtual Codenames before next game night; Reccommends creating a rotation between games and hosts; Reccommends creating a Facebook poll to ask what games people want to play.
  • Public Relations Coordinator: Vacant, duties performed by Vice-President. Discussed Instagram Stories: Versus Stories and Question Stories; Adds content to Instagram; Provides some data about member interests. Versus Stories: A head-to-head challenge; Can be anything related to games, queerdom, or pop-culture; List of possible upcoming stories provided. Question Stories: Board-game related questions; Can give insights to what members like and don’t like to shape future game nights or game library; List of possible upcoming stories provided.
  • Internet Coordinator: Vacant, duties performed by President; No significant updates. Several search queries about Atlanta book clubs.
  • Historian: Vacant

Committee and SIG Reports

  • Bylaws Committee: Christian Hain and Robert Allen attended. Finalized the first draft which will be submitted for initial review during the Business Meeting.
  • Out@theMovies SIG: Suspended.
  • OutReaders SIG: Met August 15, 2020 to discuss Flowers for Algernon by Daniel Keyes. No written report at this time.

Unfinished Business

  • 501(c)3 Registration: Change Board of Directors minimum from five to three; Ensure there’s language about expeditiously filling officer vacancies.
  • Merchandise: On hold.
  • Monthly Video Game Nights: Matter closed.
  • Game Library: On hold.
  • COVID-19: Will discuss resuming in-person operations in 2021. Matter closed.
  • Rush Center and GAYMER Events: Matter closed.
  • OutlantaCon: Christian to reach out to OutlantaCon.
  • Black Lives Matter: Promote March on Washington. 3 votes for. Support donations for a charity; Maybe get masks and donate $5 per quid pro quo exchange. Need to make plans to get shirts/masks into hands by Nov 20 (Transgender Day of Remembrance).

New Business

Proposal 2020-08-A. Reimburse Christian for OutWorlders Shirts: Christian submits proposal for reimbursement.

Open Floor

Multiple game nights in a month: Biweekly, first and third Saturdays. Charades, then codenames, then attendee’s choice.

1:02 PM - Adjourned