1,054
edits
Changes
Jump to navigation
Jump to search
m
→Part C. Duties
=== Part C. Duties ===
Each officer must keep records of correspondence used in their performance of their office (as appropriate) and make these available for review at the request of a sponsoring member. No member of the Organization may serve in more than one officer position simultaneously.[vii]
'''President'''. The President shall preside at the regular business meeting of the Organization, ensure that the members of the Organization are informed regarding organizational business, and monitor the other officers in the performance of their duties. The President shall be an ex officio member of each OutWorlders committee and special interest group. The President shall serve as an owner or moderator on each mailing list of the Organization.
'''Vice-President'''. The Vice-President shall perform the duties of the President at the President’s request and during any temporary absence or incapacity of the President, arrange facilities for regular business meetings , and perform other duties as assigned by the President. The Vice-President shall oversee the activities of the appointed officers. The Vice-President shall be an ex officio member of each of the Organization’s committee and special interest groups.[viii][xv]
'''Treasurer'''. The Treasurer shall manage, monitor, and report on the financial activities and financial status of the Organization at each regular business meeting. The Treasurer is responsible for all official fundraising events. The Treasurer shall ensure that the Organization’s bank account has two signatories, one of which shall be that of the Treasurer and the other of which shall be that of an elected officer who does not reside at the Treasurer's address and who shall be selected in the following order: President, Vice-President, or Secretary. With input from the current officers, the Treasurer shall compose a detailed organizational budget for the subsequent calendar year. The Treasurer shall notify the Secretary of payment of dues of sponsoring members.[xiv]
'''Secretary'''. The Secretary shall ensure that minutes are taken at each regular business meeting of the Organization, maintain archives of business proceedings, and submit all required business forms for the Organization’s activities. The Secretary shall keep a list of the sponsoring members of the Organization[viii][xv]
'''Events Coordinator'''. The Events Coordinator shall create and update a weekly calendar of events for the Organization and help new Special Interest Groups prepare their proposals for establishment. The Events Coordinator shall report at each regular business meeting about recently completed events and planned events, shall decide, with the advice of the President, if proposed affiliated events support the purpose of the Organization, and shall serve as an ex officio member of all event committees and special interest groups.
