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=== Rationale ===
To remove references to specific technologies or procedures and instead reference a procedure that’s defined once in the bylaws, therefore making it easier to keep the bylaws up to date.
== Proposal ID: 2018-02-V ==
=== Section and Title ===
Section 1. Name.
=== Currently Reads As ===
“The name of this organization shall be OutWorlders.”
=== Proposed Amendment ===
“The name of this organization shall be OutWorlders '''<u>(the Organization)</u>'''.”
=== Rationale ===
To later identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 3. Membership.
=== Currently Reads As ===
“A general member shall be anyone who subscribes to one of the <s>organization's</s> mailing lists. A sponsoring member is a general member who has paid the established dues. A member is not legally bound to <s>OutWorlders</s> nor is <s>Outworlders</s> liable for any statement or action made by an individual member. Dues are established as $10 paid annually per calendar year. To vote at a business meeting, a member must have paid their dues to the Treasurer at least five business days prior to the meeting at which they wish to vote.
“An announcements-only mailing list shall be created for sponsoring members of the <s>organization</s>. The President and the Secretary shall be owners of the list; ownership shall be transferred in accordance with election results by the end of December of each calendar year.
“A sponsoring member may resign their position at any time by notifying the Secretary of the <s>organization</s>. A sponsoring member who resigns will not receive a refund of any dues already paid.
“A member of the <s>organization</s> may be removed from membership for not performing their duties, for misuse of the <s>OutWorlders</s> funds, or for other misconduct at official and affiliated <s>OutWorlders</s> events, at committee and special interest group meetings, at regular business meetings, or in any other capacity associated with the <s>organization</s>. A proposal to remove a member follows the standard voting procedures for proposals, with the exception that a ¾ majority vote is required to adopt the proposal. The proposal may be considered with an emergency vote provided that the proposal has been sent to the sponsoring members via the mailing list no less than 10 days prior to the business meeting at which the proposal will be considered. Individuals who are removed from membership shall be banned from all <s>OutWorlders</s> mailing lists.”
=== Proposed Amendment ===
“A general member shall be anyone who subscribes to one of the '''<u>Organization’s</u>''' mailing lists. A sponsoring member is a general member who has paid the established dues. A member is not legally bound to '''<u>the Organization</u>''' nor is '''<u>the Organization</u>''' liable for any statement or action made by an individual member. Dues are established as $10 paid annually per calendar year. To vote at a business meeting, a member must have paid their dues to the Treasurer at least five business days prior to the meeting at which they wish to vote.
“An announcements-only mailing list shall be created for sponsoring members of the '''<u>the Organization</u>'''. The President and the Secretary shall be owners of the list; ownership shall be transferred in accordance with election results by the end of December of each calendar year.
“A sponsoring member may resign their position at any time by notifying the Secretary of the '''<u>Organization</u>'''. A sponsoring member who resigns will not receive a refund of any dues already paid.
“A member of the '''<u>Organization</u>''' may be removed from membership for not performing their duties, for misuse of the '''<u>Organization’s</u>''' funds, or for other misconduct at '''<u>the Organization’s</u>''' official and affiliated events, at committee and special interest group meetings, at regular business meetings, or in any other capacity associated with the '''<u>Organization</u>'''. A proposal to remove a member follows the standard voting procedures for proposals, with the exception that a ¾ majority vote is required to adopt the proposal. The proposal may be considered with an emergency vote provided that the proposal has been sent to the sponsoring members via the mailing list no less than 10 days prior to the business meeting at which the proposal will be considered. Individuals who are removed from membership shall be banned from all '''<u>of the Organization’s</u>''' mailing lists.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ==
Section 4. Meetings.
=== Currently Reads As ===
“The regular business meeting of the '''<u>organization</u>''' shall be held on the third Sunday of each month at a time and place to be determined by the officers of the organization and announced at least one month prior to the meeting via official communication methods (including the announcement list).”
=== Proposed Amendment ===
“The regular business meeting of the '''<u>Organization</u>''' shall be held on the third Sunday of each month at a time and place to be determined by the officers of the organization and announced at least one month prior to the meeting via official communication methods (including the announcement list).”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 5. Voting. Paragraph B.
=== Currently Reads As ===
“Only sponsoring members of the <s>organization</s> may vote on organizational business. An absentee ballot may be cast by a sponsoring member's giving a printed vote or sending an e-mail vote to the Secretary prior to the meeting at which the vote will be taken. An absentee ballot must include the sponsoring member's full name, their e-mail address, information identifying the proposal, and their vote (for, against, or present). The sponsoring member may cast votes for more than one proposal on a single absentee ballot. A good faith effort shall be made to gather absentee ballots.”
=== Proposed Amendment ===
“Only sponsoring members of the '''<u>Organization</u>''' may vote on organizational business. An absentee ballot may be cast by a sponsoring member's giving a printed vote or sending an e-mail vote to the Secretary prior to the meeting at which the vote will be taken. An absentee ballot must include the sponsoring member's full name, their e-mail address, information identifying the proposal, and their vote (for, against, or present). The sponsoring member may cast votes for more than one proposal on a single absentee ballot. A good faith effort shall be made to gather absentee ballots.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 6. Officers. Part A. Election. Paragraph A.
=== Currently Reads As ===
“Election of officers shall occur annually at the regular business meeting of the <s>organization</s> in December; voting shall be by secret ballot. The following officer positions are elected positions: President, Vice-President, Treasurer, and Secretary. A candidate for an elected officer position must be a sponsoring member of the <s>organization</s> who was nominated for the position prior to the close of the November regular business meeting. Self-nominations are allowed; however, all nominations must be seconded. A printed proposal is not required for a nomination. Elected officers serve from 01 January to 31 December of the year following their election. Candidates are encouraged to submit to the Election Coordinator their platforms and qualifications for posting to the mailing list for sponsoring members.”
=== Proposed Amendment ===
“Election of officers shall occur annually at the regular business meeting of the '''<u>Organization</u>''' in December; voting shall be by secret ballot. The following officer positions are elected positions: President, Vice-President, Treasurer, and Secretary. A candidate for an elected officer position must be a sponsoring member of the '''<u>Organization</u>''' who was nominated for the position prior to the close of the November regular business meeting. Self-nominations are allowed; however, all nominations must be seconded. A printed proposal is not required for a nomination. Elected officers serve from 01 January to 31 December of the year following their election. Candidates are encouraged to submit to the Election Coordinator their platforms and qualifications for posting to the mailing list for sponsoring members.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
----
=== Section and Title ===
Section 6. Officers. Part C. Duties. Paragraph B “President.”
=== Currently Reads As ===
“President. The President shall preside at the regular business meeting of the <s>organization</s>, ensure that the members of the <s>organization</s> are informed regarding organizational business, and monitor the other officers in the performance of their duties. The President shall be an ex officio member of each OutWorlders committee and special interest group. The President shall serve as an owner or moderator on each mailing list of the organization.”
=== Proposed Amendment ===
“President. The President shall preside at the regular business meeting of the '''<u>Organization</u>''', ensure that the members of the '''<u>Organization</u>''' are informed regarding organizational business, and monitor the other officers in the performance of their duties. The President shall be an ex officio member of each OutWorlders committee and special interest group. The President shall serve as an owner or moderator on each mailing list of the organization.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 6. Officers. Part C. Duties. Paragraph C “Vice-President.”
=== Currently Reads As ===
“Vice-President. The Vice-President shall perform the duties of the President at the President’s request and during any temporary absence or incapacity of the President, arrange facilities for meetings and programs (including room reservations), and perform other duties as assigned by the President. The Vice-President shall encourage the participation of new members to the <s>organization</s>. The Vice-President shall be an ex officio member of each <s>OutWorlders committee and special interest group.</s>”
=== Proposed Amendment ===
“Vice-President. The Vice-President shall perform the duties of the President at the President’s request and during any temporary absence or incapacity of the President, arrange facilities for meetings and programs (including room reservations), and perform other duties as assigned by the President. The Vice-President shall encourage the participation of new members to the '''<u>Organization</u>'''. The Vice-President shall be an ex officio member of each '''<u>of the Organization’s committees and special interest groups.</u>'''”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 6. Officers. Part C. Duties. Paragraph D “Treasurer.”
=== Currently Reads As ===
“Treasurer. The Treasurer shall manage, monitor, and report on the financial activities and financial status of the <s>organization</s> at each regular business meeting. The Treasurer is responsible for all official fund-raising events. The Treasurer shall ensure that the organization’s bank account has two signatories, one of which shall be that of the Treasurer and the other of which shall be that of an elected officer who does not reside at the Treasurer's address and who shall be selected in the following order: President, Vice-President, or Secretary. With input from the current officers, the Treasurer shall compose a detailed organizational budget for the subsequent calendar year to be presented to the organization at its December regular business meeting. The Treasurer shall notify the Secretary of payment of dues of sponsoring members.”
=== Proposed Amendment ===
“Treasurer. The Treasurer shall manage, monitor, and report on the financial activities and financial status of the '''<u>Organization</u>''' at each regular business meeting. The Treasurer is responsible for all official fund-raising events. The Treasurer shall ensure that the organization’s bank account has two signatories, one of which shall be that of the Treasurer and the other of which shall be that of an elected officer who does not reside at the Treasurer's address and who shall be selected in the following order: President, Vice-President, or Secretary. With input from the current officers, the Treasurer shall compose a detailed organizational budget for the subsequent calendar year to be presented to the organization at its December regular business meeting. The Treasurer shall notify the Secretary of payment of dues of sponsoring members.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 6. Officers. Part C. Duties. Paragraph E “Secretary.”
=== Currently Reads As ===
“Secretary. The Secretary shall ensure that minutes are taken at each regular business meeting of the organization, maintain archives of the minutes and a separate archive of business proceedings, and complete and submit all required business forms for <s>OutWorlders</s> activities. The Secretary shall keep a list of the sponsoring members of the <s>organization</s> and shall serve as an owner or moderator on each mailing list of the organization. If the Secretary is not a candidate for office for the coming year, the Secretary shall serve as Election Coordinator.”
=== Proposed Amendment ===
“Secretary. The Secretary shall ensure that minutes are taken at each regular business meeting of the organization, maintain archives of the minutes and a separate archive of business proceedings, and complete and submit all required business forms for '''<u>the Organization’s</u>''' activities. The Secretary shall keep a list of the sponsoring members of the '''<u>Organization</u>''' and shall serve as an owner or moderator on each mailing list of the organization. If the Secretary is not a candidate for office for the coming year, the Secretary shall serve as Election Coordinator.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 6. Officers. Part C. Duties. Paragraph F “Events Coordinator.”
=== Currently Reads As ===
“Events Coordinator. The Events Coordinator shall create and update a weekly calendar of events for the <s>organization</s> and help new Special Interest Groups prepare their proposals for establishment. The Events Coordinator shall report at each regular business meeting about recently completed events and planned events, shall decide, with the advise of the President, if proposed affiliated events support the purpose of the <s>organization</s>, and shall serve as an ex officio member of all event committees and special interest groups.”
=== Proposed Amendment ===
“Events Coordinator. The Events Coordinator shall create and update a weekly calendar of events for the '''<u>Organization</u>''' and help new Special Interest Groups prepare their proposals for establishment. The Events Coordinator shall report at each regular business meeting about recently completed events and planned events, shall decide, with the advise of the President, if proposed affiliated events support the purpose of the '''<u>Organization</u>''', and shall serve as an ex officio member of all event committees and special interest groups.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 6. Officers. Part C. Duties. Paragraph G “Historian.”
=== Currently Reads As ===
“Historian. The Historian shall keep records of organizational activities (including official and affiliated events) for the creation of illustrated documentation to be compiled and presented at <s>major OutWorlders official events</s> and made available at the request of any sponsoring member.”
=== Proposed Amendment ===
“Historian. The Historian shall keep records of organizational activities (including official and affiliated events) for the creation of illustrated documentation to be compiled and presented at '''<u>the Organization’s major official events</u>''' and made available at the request of any sponsoring member.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 6. Officers. Part C. Duties. Paragraph H “Internet Coordinator.”
=== Currently Reads As ===
“Internet Coordinator. The Internet Coordinator shall design and keep current the <s>organization’s</s> Internet site and e-mail addresses and shall serve as a moderator on each mailing list of the <s>organization</s>.”
=== Proposed Amendment ===
“Internet Coordinator. The Internet Coordinator shall design and keep current the '''<u>Organization’s</u>''' Internet site and e-mail addresses and shall serve as a moderator on each mailing list of the '''<u>Organization</u>'''.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 6. Officers. Part D. Departure or Removal from Office.
=== Currently Reads As ===
“An officer may resign their position at any time by notifying the President of the <s>organization</s> or, in the case of the President’s resignation, the Vice-President and Secretary of the <s>organization</s>.
“An officer may be removed from office for not performing their duties, for misuse of <s>OutWorlders</s> funds, or for other misconduct at official and affiliated <s>OutWorlders</s> events, at committee and special interest group meetings, at regular business meetings, or in any other capacity associated with the <s>organization</s>. A proposal to remove an officer follows the standard voting procedures for proposals, with the exception that a ¾ majority vote is required to adopt the proposal. The proposal may be considered with an emergency vote provided that the proposal has been sent to the sponsoring members mailing list no less than 10 days prior to the business meeting at which the proposal will be considered.”
=== Proposed Amendment ===
“An officer may resign their position at any time by notifying the President of the '''<u>Organization</u>''' or, in the case of the President’s resignation, the Vice-President and Secretary of the '''<u>Organization</u>'''.
“An officer may be removed from office for not performing their duties, for misuse of '''<u>the Organization’s</u>''' funds, or for other misconduct at '''<u>the Organization’s</u>''' official and affiliated events, at committee and special interest group meetings, at regular business meetings, or in any other capacity associated with the '''<u>Organization</u>'''. A proposal to remove an officer follows the standard voting procedures for proposals, with the exception that a ¾ majority vote is required to adopt the proposal. The proposal may be considered with an emergency vote provided that the proposal has been sent to the sponsoring members mailing list no less than 10 days prior to the business meeting at which the proposal will be considered.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 7. Fund-raising and Fiscal Responsibilities. Paragraph A.
=== Currently Reads As ===
“A detailed budget must be included with any proposal for an official event or a committee or special interest group activity that will incur expenditures to be covered by the <s>organization</s>. Dated receipts are required for all reimbursements to be paid out by the <s>organization</s>. Differences from the original budget items must be accompanied by documentation explaining the differences. Reimbursement is not guaranteed for deviations from the approved budget.”
=== Proposed Amendment ===
“A detailed budget must be included with any proposal for an official event or a committee or special interest group activity that will incur expenditures to be covered by the '''<u>Organization</u>'''. Dated receipts are required for all reimbursements to be paid out by the '''<u>Organization</u>'''. Differences from the original budget items must be accompanied by documentation explaining the differences. Reimbursement is not guaranteed for deviations from the approved budget.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 8. Special Interest Groups, Committees, and Official and Affiliated Events. Part A. Special Interest Groups.
=== Currently Reads As ===
“Members of <s>OutWorlders</s> interested in a particular topic or activity may form a special interest group. Such a special interest group is an official part of the <s>organization</s> in accordance with all of the following guidelines.
“1. The special interest group coordinator is a sponsoring member of the <s>organization</s>.
“2. A proposal to establish the special interest group has been adopted at a regular business meeting of the <s>organization</s>. The proposal must include the group's statement of purpose.
“3. The special interest group coordinator reports on group activities and expenditures at each regular business meeting of the <s>organization</s>.
“4. The special interest group may request funding for activities in accordance with the <s>organization's</s> established procedures for voting on proposals.
“5. The special interest group's official status may be removed, as necessary, in accordance with the <s>organization's</s> established procedures for voting on proposals.”
=== Proposed Amendment ===
“Members of '''<u>the Organization</u>''' interested in a particular topic or activity may form a special interest group. Such a special interest group is an official part of the '''<u>Organization</u>''' in accordance with all of the following guidelines.
“1. The special interest group coordinator is a sponsoring member of the '''<u>Organization</u>'''.
“2. A proposal to establish the special interest group has been adopted at a regular business meeting of the '''<u>Organization</u>'''. The proposal must include the group's statement of purpose.
“3. The special interest group coordinator reports on group activities and expenditures at each regular business meeting of the '''<u>Organization</u>'''.
“4. The special interest group may request funding for activities in accordance with the '''<u>Organization’s</u>''' established procedures for voting on proposals.
“5. The special interest group's official status may be removed, as necessary, in accordance with the '''<u>Organization’s</u>''' established procedures for voting on proposals.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 8. Special Interest Groups, Committees, and Official and Affiliated Events. Part B. Committees.
=== Currently Reads As ===
“At any regular business meeting, a sponsoring member of the <s>organization</s> can propose the creation of a committee to fulfill a specific charge and to continue until a specified ending event. Such a committee is an official part of the <s>organization</s> in accordance with all of the following guidelines.
“1. The committee chairperson is a sponsoring member of the <s>organization</s>.
“2. The committee chairperson reports on committee activities and expenditures at each regular business meeting of the <s>organization</s>.
“3. The committee may request funding for activities in accordance with the <s>organization's</s> established procedures for voting on proposals and so long as the activities are directly related to the committee's charge.
“4. The committee shall be dissolved when its specified ending event is achieved. A committee may also be dissolved in accordance with the <s>organization's</s> established procedures for voting on proposals.”
=== Proposed Amendment ===
“At any regular business meeting, a sponsoring member of the '''<u>Organization</u>''' can propose the creation of a committee to fulfill a specific charge and to continue until a specified ending event. Such a committee is an official part of the '''<u>Organization</u>''' in accordance with all of the following guidelines.
“1. The committee chairperson is a sponsoring member of the '''<u>Organization</u>'''.
“2. The committee chairperson reports on committee activities and expenditures at each regular business meeting of the '''<u>Organization</u>'''.
“3. The committee may request funding for activities in accordance with the '''<u>Organization’s</u>''' established procedures for voting on proposals and so long as the activities are directly related to the committee's charge.
“4. The committee shall be dissolved when its specified ending event is achieved. A committee may also be dissolved in accordance with the '''<u>Organization’s</u>''' established procedures for voting on proposals.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 8. Special Interest Groups, Committees, and Official and Affiliated Events. Part C. Official and Affiliated Events.
=== Currently Reads As ===
“<s>Official and affiliated OutWorlders events</s> must support the purpose of the <s>organization</s>. Official events must be hosted by a sponsoring member of the <s>organization</s>, must be approved through the established procedures for voting on proposals, and are eligible for funding. Affiliated events must be hosted by a general member of the <s>organization</s> and are not eligible for funding from the <s>organization</s>. The <s>organization</s> will provide advertising for official and affiliated events through its mailing lists and other appropriate outlets. <s>OutWorlders</s> assumes no liability for all and any injuries, including death, or damage to person or personal property that occurs at official or affiliated events of the <s>organization</s>.”
=== Proposed Amendment ===
“The Organization’s official and affiliated events must support the purpose of the '''<u>Organization</u>'''. Official events must be hosted by a sponsoring member of the '''<u>Organization</u>''', must be approved through the established procedures for voting on proposals, and are eligible for funding. Affiliated events must be hosted by a general member of the '''<u>Organization</u>''' and are not eligible for funding from the '''<u>Organization</u>'''. The '''<u>Organization</u>''' will provide advertising for official and affiliated events through its mailing lists and other appropriate outlets. '''<u>The Organization</u>''' assumes no liability for all and any injuries, including death, or damage to person or personal property that occurs at official or affiliated events of the '''<u>Organization</u>'''.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 9. Parliamentary Authority.
=== Currently Reads As ===
“The rules contained in the current edition of ''Robert's Rules of Order Newly Revised'' shall govern the <s>organization</s> in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the <s>organization</s> may adopt.”
=== Proposed Amendment ===
“The rules contained in the current edition of ''Robert's Rules of Order Newly Revised'' shall govern the '''<u>Organization</u>''' in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the '''<u>Organization</u>''' may adopt.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
-----
=== Section and Title ===
Section 10. Amendment of Bylaws.
=== Currently Reads As ===
“These bylaws may be amended at any regular business meeting of the <s>organization</s> by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular business meeting.”
=== Proposed Amendment ===
“These bylaws may be amended at any regular business meeting of the '''<u>Organization</u>''' by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular business meeting.”
=== Rationale ===
To identify OutWorlders consistently as “the Organization.”
