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A detailed At the December business meeting, the Treasurer shall present a recommended budget must be included with any proposal for the subsequent year. Following the meeting, the newly elected officers shall review the recommended budget and prepare an official event or a committee or special interest group activity that annual budget to present to the membership in January. This budget will incur expenditures include the name of the expense item, the maximum amount to be covered by spent on that item, and title of the Organizationofficer who will receive reimbursement for the item or who will arrange for payment of the item. Dated receipts are required for all reimbursements This budget must be submitted 14 full days prior to be paid out by the OrganizationJanuary business meeting. Differences from Approval of the original budget items must be accompanied by documentation explaining as a whole shall constitute approval of each item in the differencesbudget. Reimbursement Until a budget is not guaranteed for deviations from approved, individual expenses must be processed through the approved budgetregular approval process.[xiv]
If an advance === Part B. Reimbursement of funds is required for an event or activity, it must be requested in the original proposal or in a later proposal appropriately submitted for consideration at a regular business meeting prior to the event or activity. Only a Expenses ===A sponsoring member may receive an advance a reimbursement for expenditures, and that sponsoring member is responsible for returning the remainder of the advance (if any) and receipts for expenditures expenses related to the Treasurer within 30 days an official event through one of the expenditure.following procedures:
=== Part B. Event Budget ===The newly elected officers shall propose a # If the expense is an approved expense in the operational budget to , the membership individual identified in January. This the sponsoring budget will include the name of must present an original, dated receipt for the expense item, maximum amount to be spent on that item, and title of the officer who will Treasurer to receive reimbursement. The organization guarantees reimbursement for no more than the item or who will arrange for payment of total amount identified in the itemoperating budget. This budget must be submitted 14 full days prior # A sponsoring member may submit a proposal to request reimbursement for the January business meetingexpense. Approval of If the budget as a whole shall constitute approval of each item in the budget. Until a budget proposal is approved, the individual expenses receiving the reimbursement must be processed through present an original, dated receipt for the expense to the Treasurer to receive reimbursement. The Organization guarantees reimbursement for no more than the total amount identified in the regular approval processapproved proposal.[xiixv]
→Section 8. Fiscal Responsibility
If any other officer position becomes vacant, the President shall, with the approval of two other officers, appoint a sponsoring member to fill the position. This temporary officer shall serve until an appropriately elected or appointed officer takes the position. The Secretary shall announce the vacancy to the sponsoring members mailing list and, if the position is an elected position, call for nominations to be submitted by the subsequent regular business meeting. If there is only one nominee for a vacant position following the close of nominations for that position, that nominee shall assume immediately that position. Any appointed officer position may remain vacant, and its duties shared amongst officers.[ix]
== Section 8. Fiscal Responsibility Procedures ==[x] [xiii]
=== Part A. Operating Budget ===
== Section 9. Special Interest Groups, Committees, and Official and Affiliated Events ==
