Changes

=== Timing and Frequency of Event ===

* We all agreed that Saturday night is the best option. Weekdays limit the travel time and availability of attendees.

* As our board Game Night occurs on the first Saturday and our Movie Night is the fourth Saturday, we opted to choose the third Saturday as it was recently vacated by the Breakfast Saloon. From my involvement in local events, I know that the third Saturday is the least busy of the month outside of the holiday season at the end of the year.

* Our initial idea is to hold one event in April and evaluate the success to determine the frequency of occurrence after that. Our lowest expectation is to only have one annual event; the next would be quarterly in order to allow a lot of hype and promotion and give AOW time to not be overwhelmed by too many events; and best case scenario would be monthly if highly attended and successful.

* '''Amsterdam''' – a local LGBTQ bar and restaurant near Piedmont Park with ample free parking. They have outdoor space, a large open bar area, a large pool table room, and a large venue room that is often used for special events like concerts. Brad mentioned that the owners are always looking for events to hold there and most likely will not charge. This was the most preferred location as we would not have to worry about providing food or drink or IDing people who drink. We would also be able to be confined to a separate room that would not interfere with the bar’s normal business. Vader will contact the owner to inquire about using the venue.

* '''The Bakery Atlanta''' – a queer-owned former warehouse that is used for many queer events, especially trans, as well as Southern Fried Queer Pride. They have a lot of space but do not necessarily have the tables and chairs. Herb knows the owner and will contact them about using the venue.

* '''Atlanta Fulton Public Library System''' – the AFPLS has large rooms for use that are free and available unless there is a conflicting event. Everything is booked through the adult outreach program run by Oscar Gittemeier. They have ample tables and chairs at the Metropolitan Branch location as well as power plugs. We would need to supply all food and drink or propose a potluck.

* '''Robert’s studio''' – if Robert allows, this would be a smaller venue that would be free. We would need to supply all equipment and are not sure if there is enough space and power plugs. Ample parking but it is paid.

* '''Joystick Arcade''' – small local arcade bar that only has paid parking nearby. Located in Old Fourth Ward. They have around 5 arcade machines that require quarters and do not have a functional quarter machine on site. They offer food and drinks.

* '''Deep End''' – local bar/restaurant/club. Already have a lot of events and already have a video game night. Ample free parking.

=== Atmosphere of the Event ===

* We generally agreed that this is partly dictated by the venue.

* We would like to be able to offer food at the event and consider this a high priority.

* Considering the success of AOW board Game Nights and the success of Warp Zone, we believe the event could draw more than fifty attendees.

* We would like the event to be fairly ambient – either low or no music.

** Herb – The Bakery

* Primary plan for first Video Game Night:

* Advertising:

** Flyers handed out at board Game Night, Movie Night, Warp Zone, Press Start, and Pass The Stix

== Next Meeting ==

[[Category: Committees]]

[[Category: Outreach Committee]]

[[Category: Meeting Notes]]