1,054
edits
Changes
Jump to navigation
Jump to search
Created page with "== Atlanta OutWorlders Business Meeting Minutes for 2018/11/18 == Attendees: Travis W, Travis M, Leah, Robert, Brad, Christian, Bil, Vader, Eric, Paul, Bryan, Ken 11:03 AM -..."
== Atlanta OutWorlders Business Meeting Minutes for 2018/11/18 ==
Attendees: Travis W, Travis M, Leah, Robert, Brad, Christian, Bil, Vader, Eric, Paul, Bryan, Ken
11:03 AM - Called to order
Officer Reports:
* President - reports donations collected during November game night, including 2 new memberships
* Vice-president - presents samples of new business cards
* Treasurer - reports earnings from Pride Bucket Brigade
* Internet Coordinator - reports sending wiki access link to Historian; also, reports creation of Name Cheap account for hosting our .org site
Old Business:
* Treasurer Duties - president is now named on bank account but does not have credentials for web account; treasurer says current bylaws do not specify that the president should have web access and that we should amend the bylaws; treasurer to provide monthly bank statements for other officers to review; Christian suggests creating an elected-officers-only Google Docs account to facilitate this
* Movie Night Recap/Observations - 18 attendees, 4 new to AOW events; they said Fridays were a better day for them to attend; received 1 response to the survey, saying they enjoyed it but did not like that the lights could not be turned off; some people came for just 1 movie, leaving early or arriving late; the branding has been inconsistent on library advertisements, so we need to work with them in that; next movie night at East Atlanta library (on Flat Shoals)
* Game Night Recap/Observations - 48 attendees, 13 first-timers; good northern location that allowed for lots of new faces
* Budget for 2019 follow-up - treasurer handed out mockup of budget proposal for review; debated expanding our Facebook advertising efforts, which would require an increase in funds for public relations; too soon to extrapolate efficacy of advertising ran so far due to lack of data points
* Follow-up on Digital Payment Apps - treasurer created account on Venmo but is concerned that it is tied to his banking information, rather than the corporation's; need to contact Venmo to set up corporate account
* Election of Vice-president - Christian Hain elected to serve out the rest of the 2018 term
New Business:
* Election Process for 2019 Officers - Robert will be absent from the December Business Meeting; Brad volunteers to count the ballots; the nominees are:
** President - Travis Woodman
** Vice-president - Christian Hain
** Secretary - Leah Frey
** Treasurer - Wm S Boozer and Bryan Faris
* Anti-Harassment Policy - there was a serious incident at the November Game Night, so a policy has been drafted to deal with future incidents, to be adopted at the December Business Meeting (please see 1st attachment); further, a proposal to amend the bylaws was submitted by the vice-president, which adds language to the section dealing with removal from the membership (please see 2nd attachment); to facilitate the reporting of incidents, a sign will be made for each event, indicating the host and volunteers monitoring the event; also, it is recommended that a brief introduction of officers and host(s) occur at each event (also can help to drum up interest in membership/volunteers)
* 2019 Roadmap, Milestones, and Goals - president proposes January special meeting to discuss goals for the coming year
Open Floor for Topics:
* Requests to join Facebook group - what is our policy? Need to determine who is to accept/refuse requests and whether we still need to ask the questions
* Cross-pollination with other groups - we should look into creating joint ventures with other institutions/groups with similar interests, such as Warp Zone, West Side Gamers, and DragonCon Queerios
12:32 PM - Adjourned
Attendees: Travis W, Travis M, Leah, Robert, Brad, Christian, Bil, Vader, Eric, Paul, Bryan, Ken
11:03 AM - Called to order
Officer Reports:
* President - reports donations collected during November game night, including 2 new memberships
* Vice-president - presents samples of new business cards
* Treasurer - reports earnings from Pride Bucket Brigade
* Internet Coordinator - reports sending wiki access link to Historian; also, reports creation of Name Cheap account for hosting our .org site
Old Business:
* Treasurer Duties - president is now named on bank account but does not have credentials for web account; treasurer says current bylaws do not specify that the president should have web access and that we should amend the bylaws; treasurer to provide monthly bank statements for other officers to review; Christian suggests creating an elected-officers-only Google Docs account to facilitate this
* Movie Night Recap/Observations - 18 attendees, 4 new to AOW events; they said Fridays were a better day for them to attend; received 1 response to the survey, saying they enjoyed it but did not like that the lights could not be turned off; some people came for just 1 movie, leaving early or arriving late; the branding has been inconsistent on library advertisements, so we need to work with them in that; next movie night at East Atlanta library (on Flat Shoals)
* Game Night Recap/Observations - 48 attendees, 13 first-timers; good northern location that allowed for lots of new faces
* Budget for 2019 follow-up - treasurer handed out mockup of budget proposal for review; debated expanding our Facebook advertising efforts, which would require an increase in funds for public relations; too soon to extrapolate efficacy of advertising ran so far due to lack of data points
* Follow-up on Digital Payment Apps - treasurer created account on Venmo but is concerned that it is tied to his banking information, rather than the corporation's; need to contact Venmo to set up corporate account
* Election of Vice-president - Christian Hain elected to serve out the rest of the 2018 term
New Business:
* Election Process for 2019 Officers - Robert will be absent from the December Business Meeting; Brad volunteers to count the ballots; the nominees are:
** President - Travis Woodman
** Vice-president - Christian Hain
** Secretary - Leah Frey
** Treasurer - Wm S Boozer and Bryan Faris
* Anti-Harassment Policy - there was a serious incident at the November Game Night, so a policy has been drafted to deal with future incidents, to be adopted at the December Business Meeting (please see 1st attachment); further, a proposal to amend the bylaws was submitted by the vice-president, which adds language to the section dealing with removal from the membership (please see 2nd attachment); to facilitate the reporting of incidents, a sign will be made for each event, indicating the host and volunteers monitoring the event; also, it is recommended that a brief introduction of officers and host(s) occur at each event (also can help to drum up interest in membership/volunteers)
* 2019 Roadmap, Milestones, and Goals - president proposes January special meeting to discuss goals for the coming year
Open Floor for Topics:
* Requests to join Facebook group - what is our policy? Need to determine who is to accept/refuse requests and whether we still need to ask the questions
* Cross-pollination with other groups - we should look into creating joint ventures with other institutions/groups with similar interests, such as Warp Zone, West Side Gamers, and DragonCon Queerios
12:32 PM - Adjourned
