MeetingMinutes:2025-11
Called to Order
November 15, 2025
11:02 AM
In Attendance
- Robert Allen
- Bryan Faris
- Robert Marshall
- Griffen Price
- Brandon Welch
Approval of Minutes
Minutes approved as submitted
Reports
Financial Report
Payment for Meetup made last month
November Game Day Donations and Game Sales
Current Surplus, intent to buy games
Utilizing Black Friday Sales for reduced cost games
2026 Budget reviewed, vote in December
Events Report
Past Events
Book Club: Monday, October 20 @ 7pm / Discord
- The Saint of Bright Doors by Vajra Chandrasekera
- 3 members, 0 new
- Liked: Worldbuilding, Disliked: Toxic Relationship
- 3 thumbs up
Game Day: Saturday, November 1 @ 1pm / Woof's Sports Bar
- 24 members, 4 new
- Lower attendance, possibly due to day after Halloween
Future Events
OutReaders Book Club: Monday, November 17 @ 7pm / Discord
- The Long Walk by Richard Bachman
Game Day: Saturday, December 6 @ 1pm / Woof’s Sports Bar
OutReaders Book Club: Monday, December 15 @ 7pm / Discord
- Bury Your Gays by Chuck Tingle
Regular Business Meeting: Sunday, December 21 @ 11am / Discord
Game Day: Saturday, January 3 @ 7pm / 1833 Streamview Dr.
Regular Business Meeting: Monday, January 19 @ 11am / Discord
OutReaders Book Club: Monday, January 19 @ 7pm / Discord
- How to Become the Dark Lord and Die Trying by Django Wexler
Pop-Ups not scheduled for November and December due to low prior attendance
PR Report
Facebook Group: 989 members (+0)
Facebook Followers: 708 (+3)
Instagram: 750 followers (+5)
Meetup: 1277 members (+17)
Removed duplicate Facebook group posts from Lambda LGBTQ+ Social Group
Removed Meetup spam
Special Orders
Proposal 2025-11-A
Proposal amends ByLaws to removes need for proposal, utilizing board motions instead
Proposal amends ByLaws to remove sponsoring member vote in board meetings
Proposal retains sponsoring member vote in board elections
Proposal amends ByLaws to increase organization flexibility and efficacy
Proposal amends ByLaws to specify Board mandatory vs. optional positions
Amended to specify degree of relation for Board member stipulations
Proposal amends ByLaws to remove specificity of annual Board election date
Proposal redefines five categories of meeting types and functions
Proposal amends ByLaws to include conflicts of interest, parliamentary authority, amendment, and dissolution clauses
Proposal removes Special Interest Groups and creates Committees under Board auspices
Proposal amends ByLaws to remove specificity of Board Meeting date and cadence
6 VOTES IN FAVOR
0 VOTES OPPOSED
0 VOTES ABSTAIN
PROPOSAL 2025-11-A IS PASSED AS AMENDED
New Bylaws will take effect January 1, 2026
Nomination for Elected Positions
Nominated for Secretary: Griffen Price
Nominated for President: Griffen Price
Nominated for Treasurer: Bryan Faris
Resolving issue of minimum board operation by addition of Robert Marshall for 2026 at large position
Unfinished Business
Vertical Banner QR Code
Robert Marshall returned from vacation: resolving
Wiki Certificate Expiration
Robert Marshall returned from vacation: resolving
Perks for Sponsoring Membership
Delayed to December meeting.
New Business
None
Open Floor
Transition from Slack to Discord
Proposal to utilize a single channel in Discord
This would resolve 90 day vanishing issue with Slack
Moving forward with new channel
Virtual Game Night
Proposal to trial virtual game nights for weeknights
Pop-Ups are a viable resource for new members
Jackbox, Sunderfolk, Peak, other potential multiplayer games
Intention to ingratiate weeknight members who would otherwise attend Pop-Ups
Announcements
Next Business Meeting is December 21, 2025 @ 11am / Discord
Adjournment
12:26pm
Submitted by Griffen Price, December 7, 2025
