MeetingMinutes:2025-09
Called to Order
September 21, 2025
11:02 AM
In Attendance
- Robert Allen
- Bryan Faris
- Griffen Price
- Brandon Welch
Approval of Minutes
July and August minutes approved as submitted
Reports
Financial Report
Sold $75 in Games at Game Night to 3 donors
Upcoming expense: Meetup
Currently on track for Surplus for years end
Events Report
Past Events
OutReaders Book Club: Monday, August 18 @ 7pm / Discord
- The Midnight Library by Matt Haig
- Positive: The concept of multiple realities
- Negative: Novel’s depiction of mental health was especially polarizing.
- Verdict: 4 thumbs up, 4 thumbs sideways
Pop-Up Game Night: Wednesday, August 20 @ 6pm / Red’s Beer Garden
- 10 attendees, 2 new
Game Day: Saturday, Sept. 6 @ 1 p.m. / OutFront Theatre
- 27 attendees, 7 new
OutReaders Book Club: Monday, Sept. 15 @ 7 p.m. / Discord
- This Princess Kills Monsters by Ry Herman
- 3 attendees, 0 new
- No report as of meeting.
Popup Game Night: Wednesday, Sept. 17 @ 6pm / Bob and Harriett’s Home Bar
- 7 attendees, 0 new
Future Events
Game Day: Saturday, October 4 @ 7pm / 1833 Streamview Dr.
Popup Game Night: TBD
- Note: ATL Pride is October 11+12
Regular Business Meeting: Sunday, October 19 @ 11am / Discord
OutReaders Book Club: Monday, October 20 @ 7pm / Discord
- The Saint of Bright Doors by Vajra Chandrasekera
PR Report
Facebook Group: 988 members (-2)
Facebook Likes: [Removed by Facebook]
Facebook Followers: 704 (-3)
Instagram: 743 followers (+16)
Meetup: 1250 members (+40)
Cross-promotion received from East Atlanta Village Board Games
Special Orders
None
Unfinished Business
Bylaws / 501(c)3
Rewritten by Robert Allen for brevity and flexibility
Needs review by Bryan Faris and approval by board
New bylaws do not specify date of Business Meetings
New bylaws remove sponsoring membership required of sponsors
Location Survey
Physical pin board
Question: “What part of town do you want Outworlders to meet next?”
Stipulation to limit responses
Portability a concern
How to reach members who aren’t physically present at events
Pool Turtle
Large space
Ask to waive games fee
LGBTQ friendly?
Better for Saturday Game Days than Pop-Up Game Nights
Good parking
Games Library
Need to buy new games
Discussed potential new games
Vertical Banner QR Code
Need Robert Marshal’s help to correct
Email Addresses to Delete
Need Robert Marshal’s help to remove email addresses getting spammed
New Business
Perks For Sponsoring Membership
New bylaws would remove voting power on board business, retain election power
Sponsoring Membership is focused on steering group and having voting body
How many is a good amount of sponsoring members?
Should we ask donors if they want to be sponsoring members above $15?
Potential new perks discussed
Wiki Certificate Expiration
Need Robert Marshal’s help to correct
Open Floor
Elections
Upcoming in December
Potential candidates in October
Self-nominations permitted
Announcements
Next Business Meeting is October 19, 2025 @ 11am / Discord
Adjournment
11:55am
Submitted by Griffen Price, October 16, 2025
