MeetingMinutes:2025-07

Called to Order

July 20, 2025
11:03 AM

In Attendance

• Brandon Welch
• Bryan Faris
• Griffen Price

Approval of Minutes

Minutes approved as submitted

Reports

Financial Report

$50 in contributions at the picnic
$50 in contributions at July Game Day
$50 over budget in estimated cost of picnic
Annual surplus of $234

Events Report

Past Events

Outreaders Book Club: Monday, June 16 @ 7pm / Discord

• Blackfish City by Sam J. Miller
• No report

Game Day: Saturday, July 5 @ 7pm / Eduardo’s and Troy’s House

• 27 in attendance, 5 new, higher turnout than expected
• Overall went well, lasted late (~12:30am)
• Extra tables and chairs not needed, Eduardo and Troy accommodated
• Large group upstairs, downstairs only 4
• Mostly attended by infrequent Outworlders

Pop-Up Game Night: Wednesday, June 18 @ 6pm / Bob and Harriet’s Home Bar
Outworlders Picnic: Sunday, July 13 @ 11am / Chastain Park

• 31 in attendance, 5-6 new, good turnout
• Uday won overall with Risotto
• Tartlets won presentation, Risotto creativity, Pan Cheesecake taste
• Next featured ingredient: grapes

Future Events

Outreaders Book Club: Monday, July 21 @ 7pm / Discord

• The Bones Beneath My Skin by T.J. Klune

Game Day: Saturday, August 2 @ 7pm / Woof’s Sports Bar
Regular Business Meeting: Sunday, August 17 @ 11am / Discord
OutReaders Book Club: Monday, August 18 @ 7pm / Discord

• The Midnight Library by Matt Haig

Pop-Up Game Night: Wednesday, August 20 @ 6pm / Red’s Beer Garden

PR Report

Facebook Page: 709 followers (+1)
Facebook Group: 990 members (+3)
Instagram: 719 followers (+50)
Meetup: 1210 members (+30)

Special Orders

None

Unfinished Business

Website

No Changes Needed

Bylaws/501(c)3

No Update

New Social Graphics

No Update

Code of Conducts

No Update

New Business

July Picnic Postmortem

Chastain Park Grill Pavillion
Setting pros: shade, appeal, restroom
Setting cons: flies, difficult to locate
Parking okay
Food: Hotdogs did not last full length of event, Sandwiches had to be thrown away due to flies, elect for only grill items next year
July too hot for event: Fall or Spring next time

Discord

Discord is operational, no hiccups reported
Standardization of server nicknames for coordination with in-person events requested

Open Floor

Location Survey

Hard data on physical distribution of Outworlders for potential new event locations requested

Announcements

Next Business Meeting is August 17, 2025 @ 11am / Discord

Adjournment

11:46am

Submitted by Griffen Price, July 20, 2025