MeetingMinutes:2025-02
Called to Order
February 16, 2025
11:06 AM
In Attendance
- Robert Allen
- Bryan Faris
- Rober Marshall
- Griffen Price
- Brandon Welch
Reading and Approval of Minutes
Minutes approved as submitted
Elected Officer Reports
Treasurer
New member: Ari Fodeman (Officer of ATLRPG)
Review of Budget
Secretary
No report
Vice-President
No report
President
Christian Haim has transferred Slack and Discord ownership to Robert Allen
New website notes for Griffen Price
Anti-Harrassment Policy Needs reviewed
Appointed Officer Reports
Events Coordinator
Position Vacant, duties provided by Robert Allen.
Past Events
Outreader’s Book Club: January 18 @ 2 p.m. / Discord
- The World We Make by N.K. Jemision
Game Day: February 1 @ 1 p.m. / Woof’s
- 45 people, 10 new, no official sign-in, but unofficial paper used
- ATLRPG Present
Future Events
Outreader’s Book Club Feb. 17 @ 7p.m. / Discord
- New Cadence: 3rd Monday of the Month
- The Last Murder at the End of the World by Stuart Turton
Game Day: March 3 @ 1 p.m. / OutFront Theater
Public Relations Coordinator
Facebook:
- 988 Members FB Group (+0)
- Page Likes: 675 (-1)
- Page Followers: 728 (-4)
- Reach: 208 (-46%)
- Content interactions: 14 (+0%)
- Page Views: 88 (-27%)
- Top post to page: Game Day @ Woof's
Instagram
- 662 followers (+22)
- Accounts Reached 816 (+52%)
- Accounts Engaged: 41 (+78%)
- Profile Visits: 81 (+7%)
- Website Tap: 3
- Post Interactions 32 (18 likes, 3 saves, 9 shares)
- Top Post to page: Game Day @ Woof’s
Key finding: Business Partners sharing our events to their socials is essential
Twitter: Account retained to preserve brand identity
Claiming Outworlders BlueSky username
Internet Coordinator
Website Launching after Anti-Harrassment review by Robert Allen
Discord Server rearrangement and creation
Moderator needed: Andy brought on potentially
Officer email credentials
2 emails: info@outworlders.org and president@outworlders.org
Info inbox for use as general information with separate officers
President inbox for official inquiries and outreach
Historian
No report
Committee and SIG Reports
OutReaders SIG
No Report
Out@theMovies SIG
Did Not Meet
ByLaws Committee
Reaching out to Darie Wolfson for Nonprofit Bylaw advisement
Targeting vote by end of 2025
Games Library Committee
Did Not Meet
Unfinished Business
Sponsoring Membership Perks
No motions
New Business
2025 Pop-Up Game Nights
Redd’s Beer Garden reached out
Discussion of branding and consistency
“Bonus” Game Nights?
Potential locations:
- Halfway Crooks Beer Garden
- Bob + Harriets
- 97 Estoria
- Manuel’s Tavern
Falloff of attendance in mid-2024
Looking to fill-in non-week availability for members
If attendance falls off again, might cancel for 2026
Redd’s Beer Garden Pop-Up in March
Bob + Harriet’s Pop-Up in April
Meeting Packet
Getting rid of for future streamlining
Previously kept due to tradition
Sharing screen when needed
Request for meeting agenda items in advance from Robert Allen
Getting rid of business subcategories and unused officer reports
Code of Conduct
Unable to find
Needs written: Griffen Price will draft, Robert Allen will approve
Open Floor
Wussyfest
Artist’s Market
Potential Giveaways
Budget proposal needed for expenditure approval of vendor booth
Using games as a fiscal asset, not a vending product
Free to attend
Announcements
Next Business Meeting is March 16, 2025 @ 11:00 AM / Discord
Adjournment
12:47pm
Submitted by Griffen Price, February 20, 2025
