MeetingMinutes:2024-11

Called to Order

Sunday, November 17, 2024
11:03 AM

In Attendance

Robert Allen
Leah Frey
Brandon Welch
Griffen Price
Bryan Faris
Robert Marshall

Approval of Minutes

Minutes Approved as Submitted

Elected Officer Reports

Treasurer

$120 in game sales at November event
Surplus needs to be invested into Games Library
Zoom renewal November 25

Secretary

No Report

Vice President

No Report

President

Peach City Sapphics connected with, several appeared at November Game Day
    Future collaboration expected
Mantis + Potion Explosion ordered from Amazon
    Invoice needed to Treasurer
2025 Game Event calendar in progress
Gay Gamers and Friends attended
    Difference: upfront required donations

Appointed Officer Reports

Events Coordinator

Position Vacant, duties provided by Robert Allen.

Past Events
Game Day: November 2 @ 1 p.m. / OutFront

35 in attendance, 18 new. Peach City Sapphics increased attendance.

OutReaders Book Club: November 16 @ 2 p.m. / Zoom

The City We Became by NK Jemisin

Future Events
Game Day: December 7 @ 1 p.m. / Woof’s
OutReaders Book Club: December 21 @ 2 p.m. / Google Meet

How to Stop Time by Matt Haig

Regular Business Meeting: December 15, 11 a.m. / Google Meet
Game Day: January 4 @ 7 p.m. / Robert Marshall's Home
OutReaders Book Club: January 18 @ 2 p.m. / Google Meet
Regular Business Meeting: January 19, 11 a.m. / Google Meet

Public Relations Coordinator

Facebook:

979 Members FB Group (+6)
Page Likes: 672 (+1)
Page Followers: 729 (+4)
Reach: 262 (-24%)
Content interactions: 31 (+93%)
Page Views: 94 (+16%)
Top post to page: Game Day @ Out Front Theater

Instagram:

662 followers (+19)
Accounts Reached 562 (+18%)
Accounts Engaged: 43 (+2%)
Profile Visits: 82 (+26%)
Website Tap: 7 (+40%)
Post Interactions 55 (43 likes, 4 comments, 6 shares)
Top Post to page: Game Day @ Out Front Theater

Meetup:

1058 Members (+6)

Internet Coordinator

Various website edits needed

Committee and SIG Reports

ByLaws Committee

Rough draft created
Voting should be 2025

Games Library Committee

Ordered two games from Amazon: Mantis ($12.99), Potion Explosion ($29.99) TOTAL ($46.81)
SOLD

J'Accuse
Masquerade
Monsters Menace America
Phase 10
Poker set
Privacy
Pyramix
Rock Band Manager
Saboteur
Saboteur 2
Sushi Go
Great British Baking Show
Walking Dead Board Game
Tiny Cards Against Humanity
2 dice sets

OutReaders SIG

2 to attend, The City We Became by N.K. Jemison
2 thumbs up

Special Orders

Annual Election

Nominations

President - Robert Allen
Vice President - Brandon Welch
Secretary - Griffen Price
Treasurer - Bryan Faris

Unfinished Business

2025 Budget

Potential switch from Zoom to Google Meet to reduce overhead
Slack and Discord not considered due to open door policy for Book Club
Pride removed from 2025 budget
Potential removal of Fall Picnic and relocation to Brownwood Park for lower cost
501(c)3 / 501(c)7 status alteration delayed

Open Floor

No business

Announcements

Next Meeting: Sunday, December 15, 2024 @ 11AM / Zoom

Adjournment

11:54am

Submitted by Griffen Price, December 15, 2024