MeetingMinutes:2024-10
Called to Order
Sunday, October 20, 2024
11:06 AM
In Attendance
- Robert Allen
- Brandon Welch
- Griffen Price
- Bryan Faris
- Robert Marshall
Approval of Minutes
Minutes Submitted Late: Will be revised
Elected Officer Reports
Treasurer
Membership at 13
Surplus of $400 but likely to become deficit with upcoming spending
Pride income missing causing deficit
Cost cutting option: end Zoom conferencing option, replace with free option
Funds raising option: Increase Membership Fee
Future discussion of the value of membership
178.99 reimbursement needed to Robert Allen for Meetup annual fee
Cost cutting measure: only one Picnic next year
Secretary
No Report
Vice President
No Report
President
Posted library copy of Gloomhaven to Facebook Marketplace, no response
Meetup billing transferred from Christian Hain to Robert Allen
Christian Hain had been paying this out-of-pocket but declined reimbursement
Appointed Officer Reports
Events Coordinator
Position Vacant, duties provided by Robert Allen.
Past Events
Pop Up Game Night Thursday, September 19 @ 6PM / Red’s Beer Garden
- 9 in attendance, 0 new visitors. Last Pop Up until Spring.
OutReaders Book Club Saturday, September 21 @ 2PM / Zoom
Fall Picnic Sunday, September 22 @ 11AM / Oakhurst Park
- New location worked well. 21 in attendance, 7 new.
- Next year special ingredient: Lime
Game Day Saturday, October 5 @ 1PM / Eduardo + Troy’s House
- Specific numbers needed. Attendance under 20.
- Future Annual Venue
Outreaders Book Club Saturday, October 19 @ 2PM / Zoom
Discussion about venue location
Instagram location metrics report: 36% Atlanta, 3% Marietta, 3% Sandy Springs, 2% Tucker, 2% North Druid Hills
Pushpin Map for first meeting of the year?
Voting Bowl/Box: “Where should our next event be?”
2025: De-emphasize Outfront Theater, emphasize Woof’s, utilize Robert Marshall’s house when able
Future Events
Game Day, November 2, 1 p.m. @ OutFront
- OutReaders Book Club: Sat. Nov. 16, 2 p.m. @ Zoom. The City We Became by NK Jemisin
- Regular Business Meeting: Sun. Nov. 17, 11 a.m. @ Zoom
Public Relations Coordinator
Facebook:
- 973 Members FB Group (+8)
- Page Likes: 672 (+2)
- Page Followers: 725 (+3)
- Reach: 362 (-29%)
- Content interactions: 18 (-82%)
- Page Views: 86 (-55%)
- Top post to page: Game Night @ Eduardo’s and Troy
Instagram:
- 643 followers (+10)
- Accounts Reached 476 (-22%)
- Accounts Engaged: 48 (+2%)
- Profile Visits 55 (-20%)
- Website Taps 4 (even)
- Post Interactions 37 (32 likes, 2 comments, 3 shares)
- Top Post to page: Game Night @ Eduardo’s and Troy’s
Meetup:
- 1052 Members (+22)
Internet Coordinator
Front page updated
Crop photos needed
About Page needed
Committee and SIG Reports
ByLaws Committee
Did Not Meet
Games Library Committee
Gloomhaven posted to Facebook Marketplace
Mysterium missing pieces: Core/Expansion sets mixed up
Machi Koro bills/tokens missing: generic currency needed?
OutReaders SIG
No report
Proposal that we consider different meeting times for OutReaders
Current meeting time falls in the middle of a Saturday: difficult to plan around for attendees
Special Orders
Annual Election
Elections coordinator: Robert Marshall
October: Call for Nominations
November: Notice of election
4 weeks to turn in ballots
Winners announced in December
Unfinished Business
None
Open Floor
New Venue
Fire Pit Pizza removed from potential venues
Pride
Band shell was empty above
Possible Drag story hour that morning using the band shell
Potential Marketplace application for 2025: $75 needs allocated
Announcements
Next Meeting: Sunday, November 17, 2024 @ 11AM / Zoom
Adjournment
12:14pm
Submitted by Griffen Price, November 15, 2024
