MeetingMinutes:2024-07
Called to Order
Sunday, July 21, 2024
11:03 AM
In Attendance
- Robert Allen
- Leah Frey
- Robert Marshall
- Brandon Welch
Approval of Minutes
Minutes approved as submitted
Elected Officer Reports
Treasurer
No Report
Secretary
No Report
Vice President
No report
President
Pride 2024 (See “New Business”)
Ongoing attempt to reduce overall library to sub-100
Appointed Officer Reports
Events Coordinator
Position Vacant, duties provided by Robert Allen.
Past Events
Pop Up Game Night Thursday, June 20 @ 6PM / Red’s Beer
21 in attendance, 2 new. Door Prize recipient: Jamar Muslar
Game Night Saturday, July 6 @ 7PM / 1833 Streamview Dr.
52 in attendance, 6 new. Outworlders Anniversary: Cake served.
Pop Up Game Night Thursday, July 18 @ 6PM / Red’s Beer Garden
13 in attendance, 0 new. Inclement weather affected attendance.
Future Events
Game Day Saturday, August 3 @ 1PM / Woof’s
Pop Up Game Night Thursday, August 15 @ 6PM / Red’s Beer Garden
OutReaders Book Club Saturday, August 17 @ 2PM / Zoom
Regular Business Meeting Sunday, August 18 @ 11AM / Zoom
Game Day Saturday, September 7 @ 1PM / OutFront Theater
Pop Up Game Night Thursday, September 19 @ 6PM / Red’s Beer Garden
OutReaders Book Club Saturday, September 21 @ 2PM / Zoom
Fall Picnic: September or October
Potentially pausing Pop-Up Game Nights during Fall and Winter
due to colder weather driving patrons inside Red’s Beer Garden and limiting space
Public Relations Coordinator
Facebook:
- 965 Members FB Group (+6)
- Page Likes 675 (-1)
- Page Followers: 612 (-1)
- Reach 241 (-51.7%)
- Page Views: 126 (-1.5%)
- Top post on page: Game Night @ Mouse and Jack’s House
Instagram:
- 621 followers (+0)
- Reach: 475 (+9.6%)
- Profile Visits 9
- Accounts engaged 51 (+13.3%)
- Website Taps 6 (-40%)
- Post Interactions 10 ( +76.2%) (8 likes, 1 saves, 1 shares)
- Top Post to page: Game Night @ Mouse and Jack’s House
Meetup:
- 1014 Members (+36)
Internet Coordinator
No report
Committee and SIG Reports
ByLaws Committee
Met June 22
Bryan Harris and Robert Allen made revisions
Further meetings planned
Games Library Committee
Did Not Meet
Out@theMovies SIG
Did Not Meet
OutReaders SIG
Starter Villain by John Scalzi
- 5 attending
- Light, fun tone, James Bond references
- Positive reception: 3 thumbs up
Unfinished Business
New Venue
Battle n’ Brew reconnaissance completed
- Abnormally busy when attending
- Good parking
- Side dining/restaurant area promising
- Lack of paid reservation concerning
- Mixed review: still in consideration
Eduardo’s home
- Basement clearing needed
- Sign-Up Table needed
- Pet snake needs enclosed in vivarium
- Cats present: communication needed
- Confirmed moving forward for October
New Business
Internet Coordinator
Robert Marshall has accepted control of back end website responsibilities: domain, hosting, certificate, etc.
Pride 2024
After reaching out to the new President of Atlanta Pride, Robert Allen has been informed Outworlders no longer has a space reserved at the festival.
Potential game night advertised by Atlanta Pride on their official calendar and website: potentially being promoted as Red’s Beer Garden Pop-Up in September or new event during Atlanta Pride Week in October: OutFront?
Robert Allen will reach out and follow up.
Unfinished Business
Fall Picnic
Favored Date: Sunday, September 15
Possible location: Brook Run Park
- Pavillion reservations need clarification
- First-Come First-Serve
Picnics are typically 11AM - 5PM
Looking for potentially free locations, but McKoy is our fall-back
Need confirmation from Bryan Faris for funds
Announcements
Next Meeting: Sunday, August 18, 2024 @ 11AM / Zoom
Adjournment
12:06pm
Submitted by Griffen Price, August 16, 2024
