MeetingMinutes:2024-04

Called to Order

Sunday, April 21, 2024
11:06 AM

In Attendance

Robert Allen
Bryan Faris
Leah Frey
Griffen Price
Brandon Welch

Approval of Minutes

Minutes approved as revised

Elected Officer Reports

Treasurer

Financial Report
Woof’s Attendance Good
6 contributions of $35 total
Payment for Sign: $243.54 received by Xpress
(Per Robert Allen, do not tie up new sign in outdoor settings/wind to encourage longevity)
$397 surplus should be sufficient for Spring Picnic
More contributions likely needed to cover Fall Picnic
    $200-250 rent for McKoy Park plus food
    Possible inexpensive future location: Brook Run Park, Dunwoody
    Cheaper alternatives brainstorm requested by Robert Allen

Secretary

Minutes Submitted

Vice-President

Full day McKoy Park reservation requested and received from Paul Mitchell

President

Reached out to Red’s Beer Garden and confirmed Pop Up Game Night
Prev. date, April 11th, moved to Thursday, April 25 due to conflict on Red’s end
To Do: Board Game Library Committee and Bylaws Committee meetings for next month

Appointed Officer Reports

Events Coordinator

Position Vacant, duties provided by Robert Allen.

Past Events
Game Day: Saturday, April 6 @ 1pm, Woof’s Beer Garden
    Arrival 12:30pm, Set Up by Griffen Price and Brandon Welch
    50+ Turnout
    Issues with table space, more needed, some overcrowding
    Some minor space conflicts with other patron’s of Woof’s (pool table, dart area)
    20+ New attendees
Outreaders: See “SIG Reports”

Future Events
April Pop Up: Thursday, April 25 @ 6pm, Red’s Beer Garden
May Game Day: Saturday, May 4 @ 1pm, OutFront Theater
Spring Picnic: Saturday, May 11 @ 11am, McKoy Park
Outreaders: Saturday, May 18 @ 2pm, Zoom

Public Relations Coordinator

Facebook:

934 Members (+18)
Page Likes 674 (+4)
Page Followers: 725 (+4)
Reach 246 (+55.7%)
Page Views: 191 (+275.5%)
Top post on page: “Game Day” - OutWorlders

Instagram:

590 Followers (+9)
Reach: 414 (+19.3%)
Profile Visits 99 (+28.5%)
Accounts engaged 88 (+158%)
Website Taps 7 (+16.6%)
Post Interactions 96 [80 likes, 1 comments, 1 saves, 8 shares] (+100 %)
Top Posts: Game Day Pictures

Meetup:

925 Members (+21)

Event Flyer created for clarity of multiple events
Encouraged to continue creating this asset by Robert Allen

Internet Coordinator

New website rough draft review
Revisions:

Footer: adding disclosures
Contact Christian Hain about transferring Ourworlders.org domain
Photos: need to showcase member diversity and relevant game options
Add Meetup Widget
Add Merchandise section for hoodies
Add Logo to Header
Add Membership Tab

Committee and SIG Reports

ByLaws Committee

No Report

Games Library Committee

No Report

Out@theMovies SIG

Did Not Meet

OutReaders SIG

Station Eleven by Emily St. John Mendel
    Discussion lead by Robert Allen
    Liked: characters and unique take on the post-apocalyptic genre
    Disliked: slow pace and wandering focus
    2 Thumbs up, 2 Thumbs Sideways, 1 Thumbs Down
Next book: The Skin and Its Girl by Sarah Cypher

Unfinished Business

Spring Picinice

Food and Drink assignments
Leah Frey moved to FL, supplies and food reassignments made
Electricity Added to reservation without permission by Paul Mitchell (extra fee)

New Business

New Host Badges/Lanyards

Requested by Robert Allen for all officer at events
More magnetic badges needed
New Agenda item for future meeting: Designated Greeters

Open Floor

No Items

Announcements

Next Business Meeting: Sunday, May 19, 2024 @ 11am, Zoom

Adjournment

12:26pm

Submitted by Griffen Price, April 27, 2024