MeetingMinutes:2024-03

Called to Order

Sunday, March 17, 2024
11:06 AM

In Attendance

Robert Allen
Bryan Faris
Leah Frey
Griffen Price
Brandon Welch

Approval of Minutes

Minutes approved as revised

Elected Officer Reports

Treasurer

Financial Report
Momocon Garage Sale profit: $420
March Game Night: 1 donation
12 members (same as year end 2023)

Secretary

No Report

Vice-President

No Report

President

Ravensburger games received
Vertical sign received: Invoice needed (see Unfinished Business)
Gay Yellow Pages entry has been confirmed

Appointed Officer Reports

Events Coordinator

Position Vacant, duties provided by Robert Allen.

Past Events
Game Day: Saturday, March 2, 2024 @ 1855 Streamview Dr. SE
    36 attendees, 3 new
Outreaders: Saturday, March 16 @ Zoom
    Escaping Mr. Rochester by L.L. McKinney
    5 attendees

Future Events
Game Day: Saturday, April 6, 2024 @ Woofs Sports Bar
Outreaders: Saturday, April 20, 2024 @ Zoom
Station Eleven by Emily St John Mandel
April Pop Up: Thursday, April 11, 2024 @ 6pm, Red’s Beer Garden
Spring Picnic: Saturday, May 11, 2024 @ 11am, McKoy Park

Public Relations Coordinator

Facebook Page Views and Reach are down
Reach: -38%, Page Views: -48%
Instagram Accounts Engaged and Reach are up
Accounts Engaged: +158%, Reach: +10%
Added 29 members to Meetup: 904 members currently

Internet Coordinator

Meeting with Christian Hain to be requested

Committee and SIG Reports

ByLaws Committee

Needs to be restarted this year
Bryan Faris approved to Committee by Robert Allen

Out@theMovies SIG

Did Not Meet

OutReaders SIG

Saturday, March 16, 2024 @ 2pm via Zoom
Book: Escaping Mr. Rochester by L.L. McKinney
Coordinator: Will Gordon
Attendees: Will Gordon, DeVon Green, Ed Stewart, Bil Boozer, Travis McKaullaugh
What we liked about this book: It was a fun take on the classic Charlotte Bronte novel.
What we didn’t like: The YA label kept the characterizations simplified and flat.

Games Library Committee

Brandon Welch approved to Committee by Robert Allen
Travis Woodman informally nominated to Committee by Brandon Welch

Unfinished Business

Vertical Signage

Received from Travis Woodman
$240.94 Cost (including hardware replacement)
X-Press printing has not provided an invoice

Ravensburger Games

Games received:

Piñata Blast
Push
Pusheen the Cat: Purrfect Pick
That's Not a Hat
The Great British Baking Show Game

Plastic Bins

3 claimed by members, 6 remaining for future use by Outworlders

Buying Games

Robert Allen has list of “5 games we should buy” survey from some years ago
Money from the Momocon Garage Sale has been specifically allocated for purchase of new games
Changing the allocation of these funds requires a motion and vote

New Business

April Game Day

Robert Allen and Robert Marshall will be absent
Brandon Welch and Griffen Price taking lead
Low on he/him nametags: need to reach out to Robert Marshall
Robert Allen might have the production number of Avery blanks that we need

April Pop Up

Robert Allen proposing April Pop Up, May Picnic to avoid overloading events
April Pop Up: Thursday, April 11, 2024 @ 6pm, Redd’s Beer Garden

Spring Picnic

Spring Picnic: Saturday, May 11 @ 11am, McKoy Park
Vibranium Chef Competition: Featured Ingredient selection needed from Jordan Ryan
Leah Frey reaching out to Paul Mitchel for reservation of McKoy Park pavilion
Full day (more cost), no electricity requested (less cost)

Outlanta Con

Friday - Sunday, March 22 - 24, 2024 @ Atlanta Marriott Northeast
Robert Allen delivering our games library for their use and retrieving them once the event concludes
Leah Frey will be present and representing Outworlders

Open Floor

Leah Frey moving to Talahasseee, FL
House closing mid-April
Will retain officer position and remote duties as able

Announcements

Next Business Meeting: Sunday, April 21, 2024 @ 11am

Adjournment

11:48am

Submitted by Griffen Price, March 17, 2024