MeetingMinutes:2022-02

Outworlders, Inc. Regular Meeting Minutes for 2022/02/20

Attendees: Christian Hain (President), Bryan Faris (Treasurer), Brandon Welch (PR Coordinator), Wayne F.

11:05 am - Called to Order

Reading and Approval of Minutes

January minutes not approved - quorum not met.

Correspondence

Nothing to report.

Officer Reports

• President: Created two generic promo graphics for game night and happy hour.
• Vice-President: No Report.
• Treasurer: 12 new members at the time of the meeting; presented 2022 Budget, quorum not met for a vote; IRS application is in progress, the application requires a statement of purpose and each board member to provide a brief summary of their tenure and qualifications.
• Secretary: No Report.
• Events Coordinator: Vacant, duties performed by Vice-President. January’s movie night was Gunpowder Milkshake, four attendees; February’s game night held virtually due to COVID-19 Omicron, 13 attendees; February’s Happy Hour was canceled due to COVID-19 Omicron; February’s book club met virtually to discuss Piranesi, nine attendees; RPG club did not meet due to COVID-19 Omicron; March game night to be held virtually, will try to play Wordle and Jackbox games; March happy hour will be held on Tuesday March 15th at Sister Louisa’s Church of the Living Room & Ping Pong Emporium, chosen because of it’s indoor/outdoor options and will occur after daylight’s saving but before St. Patrick’s Day.
• Public Relations Coordinator: One less Facebook Group member, five new Instagram followers, no change in Twitter follows, 28 Twitter Profile visits.
• Internet Coordinator: Vacant, duties performed by President; experienced an issue where users on AT&T networks could not access the site between February 1 and February 11-15 (exact date of resolution is unknown), Refer to AT&T Ticket Number 000 000 307 529 388 if the issue happens again.
• Historian: Vacant. No report.

Committee and SIG Reports

• Bylaws Committee: Christian and Robert Allen met virtually to review proposed bylaws changes suggested by Darie. The next steps are to review some questions and finalize the changes.
• Out@theMovies SIG: No written report.
• OutReaders SIG: Nine attendees met via Zoom to discuss Piranesi by Susanna Clark, overall well received.
• RPG Group: Not a formal SIG, no written report.

Unfinished Business

• RPG SIG: No updates
• 2022 Vision: Meeting participants expressed an interest in an outdoor event similar to last year’s anniversary party.

New Business

None.

Open Floor

• Book Club: Wayne raised the question about if Book club will go back to in-person and if so, what happens to the virtual meetings? Mentioned some Meetup groups are hosting two sessions to discuss the same book (one in person, the other virtual), and another is doing a hybrid approach. Christian mentioned that there was no formal discussion about returning to in-person Meetups and cites the Library’s availability as being a large factor in that decision.
• 501(c)3 Application Bryan requires a narrative of the organization's activities for Form-1023, Christian to provide; Bryan also needs to note reasons why each board member is qualified for their position and how long they’ve been on the board; lastly, needs to explain why the organization is refiling and what happened to the old officers (which may not be necessary given how long it’s been since we had a federally recognized status).

Adjourned at 11:45 am

Submitted by Christian Hain, 2022-02-20