MeetingMinutes:2021-09

OutWorlders, Inc. Regular Meeting Minutes for 2021/09/19

Attendees: Bryan Faris (Treasurer), Robert Allen (Vice-President), Christian Hain (President), Andrew Segal (Event Coordinator), Brandon Welch (PR Coordinator)

11:06 AM - Called to Order

Reading and Approval of Minutes

August minutes approved.

Correspondence

Atlanta Pride reached out asking if we wanted to be featured in their Spotlight Program. Need to respond to their email to participate.

Officer Reports

• President: Delivered t-shirts and worked with JoyStick to host pre-dragon con kickoff party.
• Vice-President: Game library: 195 games in library, 168 are in circulation and ready to be played. Game library is focused for hard-core gamers, may not be worth bringing all games to casual gaming events. Christian notes that there wasn’t enough advertising around the game table to promote who OutWorlders is. Long-term idea might be to lease the library to groups/events. Should start looking for more entry-level/common games (jenga, connect four, etc). We have a lot of games that are intersting but don’t really play, perhaps we should promote a new game each month and introduce/teach people how to play.
• Treasurer: No new memberships, one contribution at September game night, currently at break-even point for the year.
• Secretary: No Report.
• Events Coordinator: Movie night, three attendees. New movie and location TBD. JoyStick Pop-Up event, people came-and-went througout the day, no official headcount. Dragon Con Happy Hour, eight-or-so attendees. Game Night, 35 attendees, Mouse displayed several signs requring attendees to wear masks. Coordinator notes that there are a couple members who will not go to home events due to COVID-19, Mouse volunteers his house for next game night location. Book Club, six attendees for Kindred, by Octavia Buttler, eight attendees (two new) for The First 15 Lives of Harry August by Claire North.
• Public Relations Coordinator: 13 new Facebook members, 19 new Instagram members, one lost twitter follower.
• Internet Coordinator: Vacant, no report.
• Historian: Vacant, no report.

Committee and SIG Reports

• Bylaws Committee: No update.
• Out@theMovies SIG: No report written (Held Saturday, September 25th. Kate. Next date and movie TBD).
• OutReaders SIG: The First 15 Lives of Harry August by Claire North, two new attendees. Robert to step down as Coordinator, one attendee interested in volunteering, Christian will coordinate until a decision or replacement is found.

Unfinished Business

• Merchandise: Drinkware on hold.
• Pride, Cons: Co-hosted Dragon Con pre-con kickoff event with JoyStick and All-Stripes. Luis from My Abuelas Food sold vegetarian cuisine. Games were hosted alongside JoyStick’s arcade and pinball machines from 4:00 PM until close, but most people stopped playing after the DJ arrived. Around 10:00 PM All-Stripes and DJ Devon Rex arrived and played music until 2:00 AM. Due to the nature of people coming and going, tracking attendance was not practical.
• Meetup.com: Hesitant to create an account until we know what the rest of 2021 is going to look like with the new Delta variant and venue restrictions.
• Dungeons & Dinner @Axis Replay: Mouse to stop by and see what it’s about.
• Fundraiser possibilities: No updates.

New Business

None.

11:54 AM - Adjourned.

Submitted by Christian Hain, October 17, 2021