MeetingMinutes:2010-04
OutWorlders, Inc.
April 2010
The regular business meeting of OutWorlders was held on Sunday, April 19, 2010, at 11:33 am at Atlanta Diner. Edward DeGruy, Kris Harter, Ken Fernandez, Cassie Gaul, Vandy Beth Glenn, Wm S Boozer, Dan Benge, and Michael Green were present. President DeGruy called the meeting to order.
Officer Reports
President’s Report
Cassie Gaul is our new Events Coordinator. The Spring Picnic went well, as did the TimeGate party last night.
Vice President’s Report
We have a new Events Coordinator.
Secretary’s Report
No report.
Treasurer’s Report
We have $3,395.75.
Two sponsoring members have joined since the last meeting. There are now 12 sponsoring members.
There have been no expenditures since last month’s meeting.
We collected $57 from the cooking competition at the Spring Picnic. This money is not included in the above balance.
The 2010 budget was re-submitted at this meeting (see first attachment), in recognition of the realization that the Bylaws do not currently require the budget to be voted on. A corresponding proposal to amend the Bylaws was also introduced.
Events Coordinator’s Report
The Spring Picnic went very well, and attracted around 20 people. There were bananas galore. No special ingredient has yet been assigned for the Fall Picnic (which may be a potluck dinner instead of a picnic). We will also look for a venue which, unlike Brook Park, has restroom facilities.
We may have a pool party over the summer.
There will be an Outworlders party at TimeGate.
We may have a party at Outlantacon.
The May Game Night will be held in the con suite at Outlantacon. Outworlders will also be permitted to play games in the Outlantacon gaming room without buying Outlantacon memberships.
Public Relations Coordinator’s Report
Not present.
Internet Coordinator’s Report
Not present.
Historian’s Report
The Historian took photos at the Picnic. No record was made of the appearance of the Doraville Quality of Life patrol or of the non-incident with the police.
Special Interest Groups Reports
Readers Group
The Readers Group is on hiatus.
Writers Group
Edward has sent two emails and one Facebook message to Wendy Darling asking about the status of the Writers Group. None have been answered.
Gaming
The May Game Night will be at Outlantacon.
Old Business
A proposal to spend $100 to place an ad in the Outlantacon program book was brought to a vote. Six voted “Aye” and two voted “Present.” The motion passed.
A proposal to spend $100 to place an ad in the TimeGate program book was brought to a vote. Five voted “Aye” and one voted “Present.” The motion passed.
June 14th was chosen as the date for our 10th anniversary pool party. Lizbeth Dison will coordinate.
The table at Pride has been arranged for.
Edward will organize our charity game day.
The Bylaws revision committee will begin meeting soon.
It continues to look like we will not be able to have a fan table at Dragon*Con. Edward has spoken to the Senior Track Director about the Rainbow Flag party. If new TrekTrack director Garrett Wang does not want his track to co-host the party, the Senior Track Director will find another track to partner with us.
New Business
The 2010 budget was submitted for a vote. See attachment, below.
Bil introduced the following motion:
THAT the by-laws of OutWorlders, Inc. be amended as follows:
That Section 5 (Voting) be changed to delete
“A proposal must be announced at the meeting prior to the meeting at which the organization will vote on the proposal. A printed copy of the proposal must be provided to the Secretary and a printed copy of the proposal must be provided to the President at the meeting in which the proposal is announced. If a proposal is amended at a business meeting, it cannot be adopted prior to the subsequent business meeting. The Secretary shall announce all new proposals to the general membership.”
and that it be replaced with the following text:
“A proposal must be announced by submitting it to the Secretary in writing at a business meeting or by posting its full text within a message to the Sponsoring Members mailing list no later than 14 full days prior to the business meeting at which it will be considered. The Secretary shall post the full text of any proposal submitted at a business meeting within a message to the Sponsoring Members mailing list and within a message to the Announcements mailing list no later than 14 full days prior to the business meeting at which it will be considered. A full day is a 24-hour period. If a proposal is amended at a business meeting, it cannot be adopted prior to the subsequent business meeting.”
The meeting adjourned at 12:10 p.m.
Respectfully submitted by Vandy Beth Glenn, Secretary, Atlanta Outworlders.
OutWorlders, Inc. 2010 Budget
| Memberships | 25 @ $10 | $250 |
| Pride donations | $750.00 | |
| Donations | $80.00 | |
| Other | $300.00 | |
| TOTAL | $1380.00 |
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| State Registration | $30.00 |
| Internet Renewal | $120.00 |
| Historian | $50.00 |
| Public Relations/flyers | $100.00 |
| Decorations for Con Parties | $50.00 |
| Chattacon Party | $100.00 |
| Spring Picnic | $100.00 |
| TimeGate Party | $100.00 |
| Anniversary Party | $100.00 |
| Dragon*Con Party | $100.00 |
| Fall Picnic | $100.00 |
| Pride Celebration | $330.00 |
| (End of Year) Holiday Party | $100.00 |
| TOTAL | $1,380.00 |
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