MeetingMinutes:2004-09

OutWorlders, Inc.

The regular business meeting of OutWorlders was held on Sunday, 19 September 2004, at 2:00 p.m. at the Atlanta Diner, the President being in the chair and the Secretary being present. Sponsoring members present: Ray Berg, Bil Boozer, Dave Churvis, Ed deGruy, Kris Harter, Michael Liebmann, Alan Siler, Jeff Smith. Members present: Joy Hatcher, Lynn Swetz

Treasurer’s Report

Jeff Smith reported that the organization’s account balance was $1417.32.

Secretary’s Report

Bil Boozer reported that the organization had 27 sponsoring members, 25 of which had joined the sponsoring members’ mailing list.

Internet Coordinator’s Report

Chris Coppeans reported (via e-mail) that he had updated the Web site and was ready to add information from the new special interest group.

Historian’s Report

Kris Harter reported that she had added pictures from Dragon*Con to the scrapbook and that she would be introducing a proposal to request funding for supplies and a new scrapbook.

Writers’ Group

Bil Boozer reported that the writers’ group had met on Wednesday, 15 September, and that its next meeting was scheduled for Wednesday, 20 October 2004, at 7:30 p.m.

Readers’ Group

Bil Boozer reported that the readers’ group had met on 12 September 2004 to discuss A Business of Ferrets by Beth Hilgartner and that it would be meeting on Sunday, 10 October 2004, to discuss Science Fiction Culture by Camille Bacon-Smith.

Gaylactic Outpost Atlanta

Alan Siler reported that the group had lined up two guests, Stephen Pagel and Melissa Carter, for the Gaylaxicon bid for 2007. Members had assembled a proposal for an LGBT-oriented track for Dragon*Con and submitted it via e-mail on 13 September 2004. The group’s next meeting is scheduled for Thursday, 14 October 2004.

Dragon*Con

Ed DeGruy discussed the group’s activities at Dragon*Con, and members talked about what they’d learned and how things could be different next year. Fund-raising went exceptionally well at Dragon*Con this year.

Introduction of a New Proposal

Kris Harter introduced the following proposal.

Proposal 04-10-01
Author: Kris Harter

Resolved, THAT OutWorlders, Inc. allot $30 towards purchasing a second album for use and additional pages for the current album and the future album. These will be used in continuing the visual history of the group and be for the use of the historian in creating that record.

Consideration of Motion and Proposal

Mike Allgood, Patrick Anderson, Amy Coppeans, Chris Coppeans, Ken Fernandez, Kenny Friedrich, Wendy Darling, Michael Green, Janet Guse, Mike Henigan, Beth Nelson, Marcus Strickland, and Scott Tatum had submitted absentee ballot regarding the motion for an emergency vote and the associated proposal.

Jeff Smith moved that an emergency vote be conducted regarding Proposal 04-09-01, which had been announced to the sponsoring members mailing list on 15 September 2004. The motion was adopted by a vote of 19 in favor, 1 opposed, and 1 present.

04-09-01. Proposal to Amend the Articles of Incorporation and Pay the Appropriate Fee to the Secretary of State
Author: Jeff Smith

Resolved, THAT the Articles of Incorporation of OutWorlders, Inc. be amended to add the following provision: “Purpose: The organization is organized under section 501(c)(7) of the Internal Revenue Code, including for such purposes for pleasure, recreation, and other nonprofitable purposes, where substantially all of the activities of which are for such purposes and no part of the net earnings of which inures to the benefit of any private shareholder. Additionally, said organization does not discriminate against any person on the basis of race, color, or religion.”
And THAT OutWorlders, Inc. approve the $20 filing fee payable to the Secretary of State for making the above amendment.

The proposal was adopted with a vote of 20 in favor, 0 opposed, and 1 present.

The meeting adjourned at 2:50 p.m. The next scheduled meeting is 17 October 2004 at 2 p.m. at the Atlanta Diner.

Respectfully submitted, Bil Boozer, Secretary