MeetingMinutes:2004-08

OutWorlders, Inc.

The regular business meeting of OutWorlders was held on Sunday, 15 August 2004, at 2:00 p.m. at the Atlanta Diner, the President being in the chair and the Secretary being present. Members present: Mike Allgood, Bil Boozer, Amy Coppeans, Chris Coppeans, Ed deGruy, Michael Green, Janet Guse, Kris Harter, Michael Liebmann, Alan Siler, Jeff Smith.

Vice President’s Report

Alan Siler reported that the planned Trivia Night event was cancelled because of the difficulty in finding a suitable location. It may be rescheduled later in the year.

Treasurer’s Report

Jeff Smith reported that the organization’s account balance was $570.50.

Secretary’s Report

Bil Boozer reported that the organization had 24 sponsoring members, 22 of which had jointed the sponsoring members’ mailing list.

Internet Coordinator’s Report

Chris Coppeans reported that he would updating the Web site soon.

Consideration of Proposals

Wendy Darling had submitted an absentee ballot regarding each of the following proposals.

Members considered Proposal 04-08-01, which had been introduced by Bil Boozer at the July business meeting.

04-08-01. Proposal to Amend the Bylaws

Resolved, THAT the Bylaws of OutWorlders, Inc. be amended such that the following sentence is added to the end of the fourth paragraph of Section 5. Voting: “A sponsoring member who has declined an invitation to join the Sponsoring Members mailing list or who has unsubscribed himself or herself from the Sponsoring Members mailing list shall not be considered in determining the minimum number of votes needed for consideration or adoption of a proposal.”

The proposal was adopted with a vote of 8 in favor, 2 opposed, and 2 present.

Members considered Proposal 04-08-02, which had been introduced by Alan Siler at the July business meeting.

04-08-02. Proposal to Create a Special Interest Group

Resolved, THAT OutWorlders, Inc. recognize the formation of a new special interest group, Gaylactic Outpost Atlanta. The purpose of this group is to coordinate OutWorlder, Inc.’s participation at annual conventions and other events to include (a) planning room parties at conventions such as Dragon*Con and Sci-Fi Summer Con, (b) reserving fan tables at conventions and arranging for them to be staffed, (c) organizing our booth at Pride, (d) planning print materials that will be needed at such events and working with the Public Relations Coordinator to get them printed (and designed, if necessary), and (e) planning raffles and other fund-raisers at cons. In addition to these regular duties for OutWorlders, Inc., this special interest group will also prepare a bid for hosting Gaylaxicon 2007 in Atlanta and will organize that convention if said bid is accepted by the Gaylactic Network. The special interest group is authorized to become an organizational member of the Gaylactic Network.

The proposal was adopted with a vote of 10 in favor, 1 opposed, and 1 present.

Writers’ Group

Bil Boozer reported that the writers’ group currently has 10 active members and that the Dragon*Con project was shaping up nicely. The next meeting was scheduled for Wednesday, 18 August 2004, at 7:30 p.m.

Readers’ Group

Bil Boozer reported that the readers’ group currently has 9 active members after a recent growth spurt. The next meeting was scheduled for Sunday, 15 August 2004, and the book for discussion was A Business of Ferrets by Beth Hilgartner.

Dragon*Con

Ed DeGruy reported that OutWorlders, Inc. would be participating in a ConSuite party on Friday from 9 to midnight as well as the Trek Trak party Sunday evening. He was still looking for people to staff the fan table in the Marriott throughout the convention.

The meeting adjourned at 2:40 p.m. The next scheduled meeting is 19 September 2004 at 2 p.m. at the Atlanta Diner.
Respectfully submitted, Bil Boozer, Secretary