The regular business meeting of OutWorlders was held on Sunday, 18 July 2004, at 2:00 p.m. at the Atlanta Diner, the President being in the chair and the Secretary being present. Members present: Mike Allgood, Bil Boozer, Ed deGruy, Michael Green, Janet Guse, Kris Harter, Alan Siler, Jeff Smith.
Jeff Smith reported that the organization’s account balance was $570.16.
Bil Boozer reported that the organization had 24 sponsoring members, 22 of which had jointed the sponsoring members’ mailing list.
Bil Boozer reported that the writers’ group was continuing work on its Dragon*Con project, the theme of which is “Atlanta.”
Bil Boozer reported that the book discussion group was continuing to meet monthly. At their August meeting, the members will discuss Nadya: The Wolf Chronicles by Pat Murphy. At their July meeting, the members discussed some ideas for revitalizing the Books section of the OurWorlders website.
Ed DeGruy reported that e-mail messages have been sent to all those who signed up for them at the group’s Pride booth. He thanked Alan Siler and Ray Berg for producing flyers and brochures for distribution at the event.
Ed DeGruy reported that the information/fan table would be set up for the most part as it was in 2003 and that he was still enlisting volunteers to staff the table. Alan Siler reported that no room had been reserved for the room party. Ed DeGruy volunteered to ask if anyone in the group was willing to volunteer their room for the party.
Proposal to Amend the Bylaws
Bil Boozer introduced a proposal (for consideration in August) to amend the organization’s bylaws. The proposal is numbered 04-08-01.
Resolved, THAT the Bylaws of OutWorlders, Inc. be amended such that the following sentence is added to the end of the fourth paragraph of Section 5. Voting: “A sponsoring member who has declined an invitation to join the Sponsoring Members mailing list or who has unsubscribed himself or herself from the Sponsoring Members mailing list shall not be considered in determining the minimum number of votes needed for consideration or adoption of a proposal.”
Proposal to Create a Special Interest Group
Alan Siler introduced a proposal to create a new special interest group within the organization. The proposal is numbered 04-08-02.
Resolved, THAT OutWorlders, Inc. recognize the formation of a new special interest group, NAME TO BE INSERTED. The purpose of this group is to coordinate OutWorlders, Inc.’s participation at annual conventions and other events to include
(a) planning room parties at conventions such as Dragon*Con and Sci-Fi Summer Con,
(b) reserving fan tables at conventions and arranging for them to be staffed,
(c) organizing our booth at Pride,
(d) planning print materials that will be needed at such events and working with the Public Relations Coordinator to get them printed (and designed, if necessary), and
(e) planning raffles or other fund-raisers at cons. In addition to these regular duties for OutWorlders, Inc., this special interest group will also prepare a bid for hosting Gaylaxicon 2007 in Atlanta and will organize that convention if said bid is accepted by the Gaylactic Network. The special interest group is authorized to become an organizational member of the Gaylactic Network.
The meeting adjourned at 3:00 p.m. The next scheduled meeting is 15 August 2004 at 2 p.m. at the Atlanta Diner.
Respectfully submitted, Bil Boozer, Secretary