MeetingMinutes:2003-09

September, 2003 Minutes

The regular business meeting of OutWorlders was held on Sunday, 21 September 2003, at 2:00 p.m. at the Atlanta Diner, the President being in the chair and the Secretary being present. The following sponsoring members were present: Bil Boozer, Ray Berg, Edward deGruy, Will Gauvin, Kris Harter, Joy Hatcher, Alan Siler, Jeff Smith, Lynn Swetz.

President's Report

Ed deGruy discussed his e-mail conversation with Peter Knapp regarding the Gaylactic Network.

Treasurer's Report

Joy Hatcher reported that the raffle at Dragon*Con was not as successful as it could have been, in part because of the scheduling problems with the party. Because the party had to be moved to Sunday night (after the drawing), no raffled tickets were sold at the party. Roughly $326 was raised; the hotel discounted the room to about $70 and provided a $100 voucher toward a room next year. The voucher must be used by 31 August 2004, and it is in Joy Hatcher's name. $150 of the money collected at Dragon*Con will be donated to CHRIS Rainbow Home.

On behalf of the organization, Joy Hatcher offered kudos to Kris Hatcher for staffing the fan table during Dragon*Con and for dealing with Joy's insanity over the room reservation problems.

Approximately $500 remains in the OutWorlders account; most of this money will go toward paying for the Internet site, ordering checks, and purchasing one or more new banners.

Events Coordinator's Report

Kris Harter announced that a team of OutWorlders would be participating in the AIDS Walk on 19 October. Anyone interested in joining the team can do so by visiting the AIDS Walk web site (www.aidswalk.org) and identifying "Atlanta OutWorlders" as their team.

01 October 2003 will be the season premiere of "Angel" and an event is being planned for Miss Q's. However, it's not clear if they're going to be showing "Smallville" before "Angel."

The Quarterly Gaming Night is this Friday, 26 September 2003. Bil will be posting directions to the Announcements list.

Proposals

One proposal introduced at the August meeting was considered:

Proposal 03-09-01. "Advertising on Website"

> THAT OutWorlders, Inc. offer advertising opportunities on its Web site to businesses or organizations whose products and services are geared to an all-ages audience.
Author: Chris Coppeans

The proposal was adopted by a vote of 9 in favor, 1 opposed, and 1 present. Absentee votes from Aaron Angel and Wade Young were included in the voting.

OutWriters

The Dragon*Con project, "OutWorlders in Print," was a great success. The next meeting of the Writers' Group was scheduled for 15 October 2003.

OutWorldReaders

The next meeting of the OutWorldReaders is Sunday, 12 October 2003, at Pete's place. Up for discussion is Mistress of Dragons' by Margaret Weis.

New Business

Alan Siler introduced a proposal for consideration at the October meeting:

Proposal 03-10-01. "Budget Proposal for Chattacon OutWorlders party"

> THAT OutWorlders, Inc. allot $75 to purchase food and supplies for a room party at Chattacon [currently scheduled for 16-18 January 2004].
Author: Alan Siler

Alan Siler indicated that he would be posting a description of the planned party along with a call for volunteers.

The September regular business meeting adjourned at 3:00 p.m. The next regular business meeting will be 19 October 2003 at 2 p.m. at the Atlanta Diner.

Respectfully submitted, Bil Boozer, Secretary