MeetingMinutes:2003-02
OutWorlders
The regular business meeting of OutWorlders was held on Sunday, 16 February 2003, at 2:00 p.m. at the Atlanta Diner, the Vice-President being in the chair and the Secretary being present. The following sponsoring members were present: Joy Hatcher, Lynn Swetz, Marlina McKay, Jeff Smith, Amy Coppeans, Chris Coppeans, Will Gauvin, Bil Boozer.
Treasurer’s Report
Joy Hatcher reported that the organization currently had 32 sponsoring members. Additionally, the organization had received a donation from Ed and Kris that covers costs related to the organization’s bank account.
Joy Hatcher reported that she had received receipts for the Dr. Who Night anniversary event from Alan Siler and that she would reimburse him as soon as they were reconciled. She reported further that $100 had been spent for incorporation costs ($60 to register, $40 to advertise it, as required by state law).
Secretary’s Report
On behalf of the president, Bil Boozer announced that Chris Coppeans had been appointed Internet Coordinator for the organization. The position of Public Relations Coordinator remains unfilled.
Internet Coordinator
Chris Coppeans reported that a committee had met the previous week to discuss designing the organization’s Internet presence. Clarification is needed on the status of the URL that Mike Allgood had reserved for the organization. Members agreed that the URL problems needed to be resolved by the end of the month so that the group can move forward.
Vice-President’s Report
Will Gauvin reported the results of the mailing list poll regarding on-line chat (most people use AOL Instant Messenger). He further reported that 12 people had participated in the table-top Vampire game and expressed thanks to Blake Sorenson for providing space for the game.
OutWriters
Joy Hatcher reported that OutWriters now had 31 members, and the group is planning a writing-focused retreat to take place in April. The next OutWriters meeting is scheduled for 20 February 2003.
Proposals
A number of proposals were introduced at the business meeting. They are listed here by title. (Please see Proposals-for-Mar.doc for the details of these proposals.)
03-03-01. Funding Request for Writers’ Retreat. (Joy Hatcher)
03-03-02. Funding Request for Historian Duties. (Joy Hatcher)
03-03-03. Funding Request for “Buffy the Vampire Slayer” Finale (Will Gauvin)
A number of proposals had been introduced at the January business meeting for consideration at the February meeting.
03-02-01. Proposal to Create Dragon*Con Committee. (Joy Hatcher)
Resolved, THAT an official committee of the OutWorlders be created to organize and run the fan table and all other activities and to coordinate with the treasurer regarding fundraisers at Dragon*Con, as representative of the OutWorlders.
The proposal was adopted by a vote of 9 in favor and 0 opposed. (An absentee ballot from Dorjan Williams was included in the vote count.)
03-02-02. Proposal to Create Atlanta Pride Committee (Joy Hatcher)
Resolved, THAT an official committee of the OutWorlders be created to organize and run the fan table and all other activities and to coordinate with the treasurer regarding fundraisers at the Atlanta Pride celebration, as representative of the OutWorlders.
The proposal was adopted by a vote of 9 in favor and 0 opposed. (An absentee ballot from Dorjan Williams was included in the vote count.)
03-02-03. Proposal to Adopt the Writer’s Group as an Official Special Interest Group of OutWorlders (Joy Hatcher)
Whereas the writer’s group currently has 26 subscribed members, 11 of whom are sponsoring members, and its purpose is to continue the education and inspiration of writers interested in all genres and styles of GLBT themes, be it hereby
Resolved, THAT the writer’s group run by Sponsoring Member Joy Hatcher become an official special interest group of the OutWorlders, using its new name, OutWriters.
The proposal was adopted by a vote of 9 in favor and 0 opposed. (An absentee ballot from Dorjan Williams was included in the vote count.)
03-02-04. Recognition of Kirk Tsouros (Bil Boozer)
Whereas Kirk Tsouros played an instrumental founding role in organizing the original mailing list which has grown into OutWorlders, and
Whereas he continues to serve as a welcomer to new subscribers to the OutWorlders Announcement list, and
Whereas the members of OutWorlders desire to recognize him for the service and support that he has provided the organization, be it hereby
Resolved, THAT Kirk Tsouros shall continue to approve and to welcome new members to the OutWorlders Announcements list (outworlders@yahoogroups.com) for so long as he wishes to serve in that capacity.
The proposal was adopted by a vote of 9 in favor and 0 opposed. (An absentee ballot from Dorjan Williams was included in the vote count.)
03-02-05. Proposal for Committee for 12 April Spring Event (Kris Harter)
Resolved, THAT a committee be formed to oversee planning for a spring event at Stone Mountain on 12 April 2003 and that the committee be dissolved following the event.
The proposal was adopted by a vote of 9 in favor and 0 opposed. (An absentee ballot from Dorjan Williams was included in the vote count.)
03-02-06. Proposal for Spring Outing at Stone Mountain (Kris Harter)
Resolved, THAT OutWorlders use $100 from its general fund in support of a spring picnic to purchase food and supplies by the committee of OutWorlders for this purpose.
The proposal was adopted by a vote of 9 in favor and 0 opposed. (An absentee ballot from Dorjan Williams was included in the vote count.)
03-02-07. Proposal for Funding for Pride (Kris Harter)
Resolved, THAT Outworlders pay $345 to the Atlanta Pride Committee by 23 February 2003 to secure a booth with two tables for the OutWorlders organization.
The proposal was adopted by a vote of 9 in favor and 0 opposed. (An absentee ballot from Dorjan Williams was included in the vote count.)
03-02-08. Proposal for a Permanent Mailing Address (Jeff Smith)
Resolved, THAT the group get a post box for a permanent mailing address; and
THAT the officers of the group select the location of the post box and that each year renew this post box until such time as the group decides that it is no longer needed; and
THAT regardless of future officer elections, this post box remain at the location originally selected by the current officers so that the members and other entities (such as the State of Georgia) will always have a permanent means of contacting the group that does not change over time; and
THAT the group authorize the necessary funds for this post box.
The proposal was adopted by a vote of 9 in favor and 0 opposed. (An absentee ballot from Dorjan Williams was included in the vote count.)
The February regular business meeting adjourned at 2:45 p.m. The next regular business meeting will be 16 March 2003 at 2 p.m. at the Atlanta Diner.
Respectfully submitted, Bil Boozer, Secretary
