MeetingMinutes:2002-12
OutWorlders
The regular business meeting of OutWorlders was held on Sunday, 15 December 2002, at 2:00 p.m. at the Atlanta Diner, the President being in the chair and the Secretary being present. The following organizational members were present: Jeff Smith, Rachelle Udell, Kris Harter, Ray Blount, JP Rhea, Dan Boozer, Maylon Walker, Will Gauvin, Alan Siler, Marlina McKay, Mark A. Gravitt, Bil Boozer, Harry Sharp, Ed deGruy.
Event Coordinator’s Report
Kris Harter presented a report of the organization’s 2002 events and a projection of 2003 events. (A copy of this report is filed separately.)
Treasurer’s Report
On behalf of Joy Hatcher, Kris Harter reported that three people has paid their dues for the coming year. Kris reported that Joy planned to post the budget for 2003 to the Biz mailing list soon after the business meeting.
Writers’ Group
The writers’ group met on Wednesday, 11 December 2002, and the next meeting is scheduled for Thursday, 09 January 2003.
Proposal to Suspend the Quorum Requirement and Include Absentee Ballots in Election
The members considered the following proposal, which had been introduced by Bil Boozer at the November business meeting:
THAT the provision of the current bylaws that reads “A simple majority of the votes cast must be by members in attendance at the meeting where the vote is taken” be temporarily deleted, and THAT absentee ballots shall be collected and counted, if members wish to submit them, and THAT this amendment shall be in effect with regard only to voting in the December 2002 OutWorlders officer elections.
The proposal was adopted by a vote of 18 in favor, 1 opposed (6 votes were by absentee ballot).
Election
Maylon Walker collected ballots from all those present at the meeting. In addition, a number of absentee ballots had been submitted and were counted at this time. The results of the election were as follows:
For president, Ed deGruy received 38 votes; Mike Allgood received 6 votes.
For vice-president, Will Gauvin received 27 votes; Chris Coppeans received 7 votes.
For treasurer, Joy Hatcher received 25 votes.
For secretary, Bil Boozer received 26 votes.
Proposal to Adopted the Revised Bylaws
The members considered the following proposal, which had been introduced by Joy Hatcher at the November business meeting:
THAT, following the officer elections in December, the proposed Bylaws revisions be adopted by OutWorlder and THAT the bylaws become effective immediately following the December regular business meeting.
The proposal was adopted by a vote of 20 in favor, 0 opposed (6 votes were by absentee ballot). Yay!
Request for Emergency Vote: P.O. Box
The members considered a request from Mike Allgood, which had been distributed by mailing list on 20 November 2002, to consider the following proposal:
THAT for the purpose of conducting business, including receiving correspondence, dues, and other related materials, the OutWorlders rent a PO box either from the US Postal Service or a Mailbox Provider such as Mailboxes Etc. and THAT the yearly cost of the PO box will come out of the dues paid by members.
The members voted not to consider the proposal: 9 in favor, 9 opposed. (5 votes were by absentee ballot; 14 votes in favor were required to consider the proposal.)
Request for Emergency Vote: Transfer of Bank Account
The members considered a request from Chris Coppeans, which had been distributed by mailing list on 07 December 2002, to consider the following proposal:
THAT, until such time as the Outworlders becomes an official organization or corporation in the eyes of the law, in order to facilitate the correct use and reporting of funds, the Treasurer hold all Outworlder funds in a checking account under his/her name.
The members voted not to consider the proposal: 3 in favor, 12 opposed. (5 votes were by absentee ballot; 12 votes in favor were required to consider the proposal.)
Public Relations Committee
JP Rhea announced that the Public Relations Committee would be meeting Thursday, 09 January 2003, and that the meeting would be open to all interested members of the organization.
Announcements
Mike Allgood has announced that he will not be attending ChattaCon, so he will not be coordinating an OutWorlders party there. Consequently, there will be no official OutWorlders presence at ChattaCon; however, if members attending the event want to throw a party or conduct some other activity, they should let the Events Coordinator ([Redacted]) know, and she will post an announcement about it.
Mark Gravitt announced that the cost of a booth at the Pride Market had gone up to $425.
Dan Boozer announced that the Avengers Night he hosted had been a success and that he was planning in the near future.
Incorporation
On behalf of Chris Coppeans, Ed deGruy introduced the following proposal for consideration at the January business meeting:
THAT the Outworlders should incorporate as outlined in the Georgia Code, including seeking a tax ID number, filing articles of incorporation, publicizing the incorporation, and paying applicable fees which should amount to $120; and THAT the name of the corporation put forth on the Articles of Incorporation shall be Outworlders, Inc.; and THAT the Board of Directors for the Outworlders, Inc. shall be the elected officers of the organization; and THAT the permanent mailing address listed in the Articles of Incorporation shall be the Secretary’s home address.
Dr. Who Night
Alan Siler introduced the following proposal for consideration at the January business meeting:
THAT, in honor of the first anniversary of Dr. Who Night, a popular OutWorlders event, $50 be allotted for food and drink at the February Dr. Who Night event.
The December regular business meeting adjourned at 2:50 p.m. The next regular business meeting will be 12 January 2003 at 2 p.m. at the Atlanta Diner.
Respectfully submitted, Bil Boozer, Secretary
