2019 Planning Meeting Post-It Session
Purpose
The purpose of this document is to serve as an archival record of the 2019 Planning Meeting held on January 12, 2019.
Background
OutWorlders held a planning meeting on January 12, 2019. Those attending were asked to individually write down some ideas of what they would like to see happen in 2019. Each idea was written on a Post-It note.
Next, everyone stuck their Post-It Note Ides to the wall where each idea was discussed. If an Idea seemed similar to other ideas, those notes were grouped together.
After a few hours, those attending were given three "points" to spend on ideas they'd like to focus on. There were no rules on how those points needed to be divided, so someone could spend all three of their points on one idea if they wanted to. Each person would draw dots on the Post-It Notes (or group of notes) they thought should be the top focus of the group.
Below is a tabular representation of those categories, the points the received, and the individual ideas that made up the category.
Note, The points are used to help determine focus and priority. An idea with 0 points means that the group feels as those they can wait until higher priority goals are completed, but that does not mean that they can't be done. For example, collaborating with groups received the most amount of points, while Theme Nights received none. However, those two ideas could support each other depending on what comes out of the collaboration meetings.
Ideas
Ideas are sorted by number of Points, then alphabetically by Theme
| ID | Theme | Points | Individual Ideas | Has a cost? |
|---|---|---|---|---|
| 1 | Collaborate with Other Groups, Co-Op | 7 | Joint Game Night w/ Other LGBT+ | |
| Coordinate w Qweerios | ||||
| Partner Events w/ Other LGBT Groups | ||||
| Belong.LGBT Crossover Game Night | ||||
| 2 | E-Pay | 5 | E-Pay | No |
| Accept Electronic Funds | ||||
| 3 | Advertise | 3 | Increase Social Engagement 10% Year-over-year | |
| Meetup Page | Yes | |||
| Throwback Photos | ||||
| Advertise more generally | ||||
| 4 | Swag | 3 | Dragon*Con Badge Sticker | Yes |
| Sell Merch | Yes | |||
| Sell Name Badges, Merchandise | Yes | |||
| Raffle Prizes/Contests | Yes | |||
| Prizes for Game Night | Yes | |||
| 5 | Member Sub | 2 | Member vs Donor | |
| Spon. Mem. Perk: Newsletter | ||||
| Spon. Mem. Perk: lvl spec. swag | ||||
| (More) Benefits for Membership? | ||||
| Gold/Silver Dues Levels (w. Swag) | ||||
| Swag (Pride? Members?) | ||||
| Tiers: Gold $100, Silver $50 | ||||
| 6 | Newsletter | 2 | Spon. Mem. Perk: Newsletter | |
| Newsletter 4 top Events AOW & Gen. Nerd | ||||
| 7 | Charity Night | 1 | Charity Night | |
| Volunteer Work | ||||
| Fundraiser, Volunteer, Donate to LGBT+ charities | ||||
| 8 | Develop Movie Night | 1 | Develop Movie Night | |
| 9 | Find new Venues | 1 | Find new Venues (Large) | Yes |
| Explore other venue options (may affect alcohol) | ||||
| 10 | Fundraiser | 1 | Fundraiser | |
| Special Game Nights with Admission Fee | ||||
| Increase total donations 10% Year-over-year | ||||
| 11 | Other Events - Non-game | 1 | Revitalixe SIGs (Readers, Writers groups) | |
| Movie Outings | ||||
| Show Viewings: Dr. Who, Star Trek: Discovery | ||||
| Small Group Socials: Activity | ||||
| Book Club | ||||
| Buckhead Sci-Fi Library Night | ||||
| Once a Mo. Non-Game Board AOW Official | ||||
| 12 | Redefine Realign OutWorlders Purpose/Mission | 1 | Redefine Realign OutWorlders Purpose/Mission | |
| 13 | Sponsor More Conventions | 1 | Sponsor Outlantacon - ROI | |
| More Con Presence (DragonCon, Outlantacon) | ||||
| 14 | Video Game Night | 1 | Video Game Night | |
| 15 | 20th Anniversy Party (Members?) | 0 | 20th Anniversy Party (Members?) | |
| 16 | Attendance | 0 | Increase Attendance 10% Year-over-year | |
| Provide value to non cis-white gay men | ||||
| Increase LT (Lesbian, Trans) Attendance | ||||
| 17 | Flyers | 0 | Flyers | |
| 18 | Food | 0 | Food Expansion | Yes |
| 19 | Game Library | 0 | Build game library for newbies (Uno, Sorry, Etc. | Yes |
| Central Game Library | Yes | |||
| 20 | Offical Games | 0 | Official AOW Game Night Game | |
| Host Group Games | ||||
| 21 | Post open positions @ game night | 0 | Post open positions @ game night | |
| 22 | Protect our brand - Register logo | 0 | Protect our brand - Register logo | Yes |
| 23 | Regional Chapters | 0 | Regional Chapters | |
| 24 | Signure Events | 0 | Have a signature annual event | |
| 25 | Theme Nights | 0 | Game night theme: games | |
| Theme Event Nights: Space, Halloween | ||||
| More Themed Events. (Halloween + Xmas went well) | ||||
| Seasonal Partes. Eg. Halloween, X-Mas, Arbor Day… | ||||
| 26 | Website | 0 | Add to website: purpose of Membership | |
| Utilize Website More |
