2019-02 Proposals

Proposal 2019-02-A. Proposal to Revise the Mission Statement of OutWorlders, Inc.

Submitted by: Travis Woodman
February 17, 2019
To be voted on at the subsequent March 17, 2019 business meeting

Purpose

To realign our purpose, mission and practice. To better define our audience reach.
The current mission statement does not mention gaming.
The new mission statement is also needed to reapply for our non-profit status.
The new mission statement will replace “Section 2. Purpose” of the OutWorlders, Inc. Bylaws.

Proposed

Section 2. Purpose

The purpose of this organization shall be to provide an inclusive and friendly environment for lesbian, gay, bisexual, transgender, queer, and diverse gender and sexual identities (LGBTQ+) in the community within forums including gaming as well science fiction, fantasy, and horror media. This organization provides activities and programs that create community involvement within the LGBTQ+ community.

Current

Section 2. Purpose

The purposes of this organization shall be to have fun and to provide a community which promotes lesbian, gay, bisexual, and transgender (LGBT) issues in science fiction, fantasy, and horror media (SF/F/H), provides forums for those with such interests, and promotes the presence of LGBT elements within SF/F/H, within fandom, and within the LGBT community.

ADOPTED this 17th day of March 2019 by a vote of 8 for, 0 against, and 0 present.

Proposal 2019-02-B. Proposal to Sponsor OutlantaCon 2019

Submitted by: Travis Woodman

Purpose

To sponsor and support a local Atlanta LGBT con at the Silver Level of $250.

This local con will allow us to reach out to more of the LGBT geek community.

The 2 badges could be given away in a drawing at a future game night.

Sponsorship Level

Silver $250: 2 badges, online and social media marketing, listed on online and printed materials as a sponsor, recognition at the opening and closing ceremonies, and the opportunity to leave information or flyers on a sponsorship table.

ADOPTED this 17th day of March 2019 by a vote of 5 for, 2 against, and 1 present.

Proposal 2019-02-C. Proposal to Purchase Swag Item (Buttons)

Submitted by: Travis Woodman
February 17, 2019
To be voted on at the subsequent March business meeting

Purpose

To create a “swag” item that can be sold at OutWorlders events.
Total price: (100) 1.5 inch Round Buttons for $48, no shipping costs
Suggested price to sell/request donation of $3.

ADOPTED this 17th day of March 2019 by a vote of 8 for, 0 against, and 0 present.

Proposal 2019-02-D. Proposal to Purchase Swag Item (Flyers)

Submitted by: Travis Woodman
February 17, 2019
To be voted on at the subsequent March 17, 2019 business meeting

Purpose

Cost permission to print a generic flyer for general use at OutWorlders events.
500 Flyers cost $54 + $10 shipping from Vista Print.
Travis will take group photos to show a diverse group at a future event and use on the flyer design.

ADOPTED this 17th day of March 2019 by a vote of 8 for, 0 against, and 0 present.

Proposal 2019-02-E. Proposal to fund the 2019 Spring Picnic

February 12, 2019
Christian Hain

WHEREAS, the 2019 OutWorlders Budget has not yet been approved; and

WHEREAS, OutWorlders has traditionally thrown a Spring Picnic and has previously allocated $200 towards food, supplies, and venue location; therefore, be it

RESOLVED, that OutWorlders host a Spring Picnic and spend $200 for food, supplies, and venue location.

POSTPONED INDEFINATELY

Proposal 2019-02-F. Defining the 2019 OutWorlders Budget

February 26, 2019
Author: Bryan Faris

WHEREAS, Section 8. Part A. of the OutWorlders bylaws states that the Treasurer shall prepare an operating budget for the year that will “include the name of the expense item, the maximum amount to be spent on that item, and title of the officer who will receive reimbursement for the item or who will arrange for payment of the item;”

THEREFORE, BE IT RESOLVED, as follows

1. The OutWorlders 2019 Operating Budget shall be:

   Corporate Renewal	$30.00	(treasurer)
   Website Renewal ($11 .info, $42.org)	$53.00	(internet coordinator)
   Spring Cook-out (space rental, food, supplies)	$200.00	(events coordinator)
   Summer Cook-out (space rental, food, supplies)	$200.00	(events coordinator)
   Fall Cook-out (space rental, food, supplies)	$200.00	(events coordinator)
   P.R. materials (name badges)	$80.00	(public relations coordinator)
   P.R. materials (local advertising, flyers, online ads)	$125.00	(public relations coordinator)
   Total	$888.00

2. The treasurer is authorized to approve and distribute funds for the expenses listed above without further approval by the Sponsoring Members.

ADOPTED this 17th day of March 2019 by a vote of 8 for, 0 against, and 0 present.